Village of Mantua
Finance Committee Meeting
November 14th, 2009

CALL TO ORDER: 8:00 A.M.

ROLL CALL: Jim Rogers, Ben Prescott, Roger Hawkins

OTHERS: Jenny August, Donna Hawkins, Giles Seith, and Councilwoman elect Linda Clark.

MINUTES:

Motion to approve the Minutes from the October meeting by Jim Rogers, seconded by Ben Prescott. All ayes on vote.

FINANCIAL REPORTS:

Jenny gave the Financial reports. The Fund status at the end of October was $375,050.95. Revenues were $129,413.58. Expenses totaled $101,136. We were about $28,000 to the good this month. Water and Sewer reconciled exactly, and the bank reconciliation went through with no adjusting factors. There is a new report included in the Financial reports. It is a reconciliation between the UAN program and the Income Tax program, which the Auditors wanted Jenny to start doing. Jenny said this is a good month for water-sewer payments. Our big customers have been billed and are paying now. We will know after paying the monthly bills how short we will be on the semi annual payment. Jenny thinks the funds will be short, and felt the General Fund will have to pay a portion of the OWDA bill again. Jenny wanted to stress that we are still paying more to operate the sewer plant than we are taking in, and we need to find a way to cut expenses. It must be addressed. Donna said “Or we need to generate revenue”. Jenny said she asked Ed for a dollar amount of revenues from the Aurora Meadows project. Donna said we will get about $20,000 per year, based on flow. Ben felt that we could try to negotiate with Harold Huff. Donna said he will not, but she could try talking to the Commissioners. Jenny said the Water fund should be okay, but sewer funds must be addressed.

LEGISLATION:

Ben reviewed the legislation that will be presented at the Council meeting Tuesday.

BILLS OF RESOLUTION:

Motion to recommend the Bills of Resolution to Council by Roger, seconded by Ben. Both ayes on vote.

Other Discussion:

Mayor: Donna wants authorization to have Ed get rid of the junk in the storage shed. Donna also wondered how will we be paying for Stamm’s to have the cement flower holder sandblasted. Jenny said she will submit it to Kevin Poland. Donna feels the cemetery board should volunteer or get volunteers to do those planters. She feels that $700 to sandblast those planters is a misuse of funds. Donna said Kevin Poland must produce the missing stock certificates before we change trustees. Ben said we should make Michele the trustee of the Cemetery fund. Roger said can we make it the Village Solicitor as the Trustee, not Michele specifically. Then it stays in the Village no matter who it is. Roger wondered if Ed got the new mower from the trust fund. Jenny thought that he had.

Roger Hawkins discussed getting one trash service in town. Jim said we need to collect a franchise fee from them when we negotiate. Linda Clark said Roger may want to contact Linda Schilling because she has been working on this. Linda Clark said we should negotiate getting our Village dumpsters picked up for free. Jenny said we should get an annual curbside pick-up included, or allow residents to put out anything anytime, such as chairs. Ben said we need to start at the Committee level, put a letter together and send it to each company, and let them make an offer to us. Jenny said we should try to do a curbside pick up this year, and every couple of years because not everyone can take stuff down to the pick up site, and Portage County Recycling won’t take everything.

Citizens: Linda Clark said we need to negotiate with Time Warner Cable for free high speed internet for Village offices.

Motion to adjourn at 9:26 A.M. by Jim, seconded by Ben. All ayes on vote.

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Ben Prescott, Chair of Finance

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Jenny August, Clerk-Treasurer