MANTUA VILLAGE
Regular Council Meeting
December 20, 2005

Mayor Hopkins led the Pledge of Allegiance and called the council meeting to order at 7:00pm.

Roll Call: Council President Martin Hura, Jim Rogers, Paul Janson, Pearl Campbell, Wesley Hawkins and Linda Schilling.

Others Present: Village Solicitor David Benjamin, Assistant Clerk Mary Pallone, Village Administrator Ed Trego, Police Chief Harry Buchert, Tom Prusha with the Record-Courier and other Village residents.

Oath of Office: Portage County Judge John Plough issued the oath of office to the new councilpersons; Giles Seith and Ben Prescott and to the two re-elected councilpersons; Jim Rogers and Marty Hura.

Mayor’s Report: Mayor Hopkins thanked Pearl Campbell for serving on council for the last four years and to Paul Janson for serving on council.

Minutes: A motion to bring to the floor was made by L. Schilling and seconded by J. Rogers. All ayes on roll call; P. Campbell abstained. There was a motion made by M. Hura to accept the minutes as presented and the motion was seconded by L. Schilling. All ayes on vote.

Bills of Resolution: L. Schilling made a motion to bring to the floor. Second by M. Hura. All ayes on roll call. There were two corrections to the bills list. Assistant Clerk M. Pallone changed the total amount due to F&S Automotive, under the Security heading, to $1388.21; and the total due to Mantua Auto Parts to $408.49 again under the Security heading. The total due to Sal Chemical was also listed on the bills list should have been $803.25. Those corrections made, there was a motion to accept the bills of resolution and the addendum made by J. Rogers and a second from L. Schilling. All ayes on roll call.

Legislation:
ORDINANCE 2005-10 AN ORDINANCE ACCEPTING THE DEDICATION OF THE WATER/SANITARY SEWER HARDWARE OFFERED BY THE CRESTWOOD LOCAL SCHOOL BOARD OF EDUCATION AS A PART OF THE VILLAGE OF MANTUA WATER/SANITARY SEWER SYSTEM, ACCEPTANCE OF THIS DEDICATION IS CONDITIONED ON RECEIPT OF A COPY OF THE CERTIFICATE OF CONTRACT COMPLETION APPROVED BY THE CRESTWOOD SCHOOL DISTRICT BOARD, THE DATE OF WHICH ACCEPTANCE SHALL BE PART OF THE ONE YEAR WARRANTY GUARANTEE PERIOD AS FOR THE PROJECTS GENERAL CONDITION SECTION 11.3.1 AND DECLARED AN EMERGENCY.
Remains tabled on second reading. The Service Committee suggested that this legislation remain tabled.

ORDINANCE 2005-22 AN ORDINANCE APPROVING THE EXTENSION OF THE UNTED HEALTH CARE INSURANCE/HOSPITALIZATION-VISION CARE COVERAGE FOR THE TIME PERIOD BETWEEN SEPTEMBER 1, 2005 THROUGH SEPTEMBER 1, 2006 AS A RESULT OF PREVIOUSLY ACCEPTED BID SUBMITTED BY THIS CARRIER, AUTHORIZING THE MAYOR AND THE VILLAGE CLERK-TREASURER TO ENTER INTO AN AGREEMENT TO THIS EFFECT, AND DECLARING AN EMERGENCY. Remains tabled on 3rd reading. There was a motion by W. Hawkins to bring to the floor. All ayes on roll call.

ORDINANCE 2005-28 AN ORDINANCE APPROVING THE ACQUISITION OF A POLICE CRUISER FROM A DESIGNATED STATE-BID PURCHASING PROGRAM, AUTHORIZING THE MAYOR, THE VILLAGE CLERK-TREASURER AND THE VILLAGE POLICE CHIEF TO ENTER INTO AN AGREEMENT TO THIS EFFECT, FURTHER AUTHORIZING THE VILLAGE CLERK-TREASURER TO ACQUIRE THE FUNDS NECESSARY TO COMPLETE THIS PURCHASE, AND DECLARING AN EMERGENCY. 3rd Reading. Motion to bring to the floor made by M. Hura and seconded by L. Schilling. All ayes on roll call. Motion to approve made by M. Hura and seconded by L. Schilling. All ayes on vote.

ORDINANCE 2005-32 AN ORDINANCE DECLARING THAT THE MUNICIPAL CENTER LOCATED AT 4736 EAST HIGH STREET, MANTUA, OHIO, 44255, IS NOT NEEDED FOR ANY PARTICULAR PURPOSE AND APPROVING THE AUCTION SALE OF THAT MUNICIPAL CENTER, AUTHORIZING THE VILLAGE CLERK-TREASURER TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THIS SALE, AND DECLARING AN EMERGENCY. 3rd Reading. Motion to bring to the floor made by M. Hura with a second from J. Rogers. All ayes on roll call. M. Hura asked if we could include a reserve amount if and when the building goes up for auction. Village Solicitor Benjamin answered that the Village could state a reserve, but that the Village still needs to go thru the auction process, stating a 1921 case. A motion to pass was made by J. Rogers and seconded by M. Hura. All ayes on roll call.

ORDINANCE 2005-34 AN ORDINANCE APPROVING AND ADOPTING THE PERMANENT APPROPRIATIONS FOR 2006 FOR THE VILLAGE OF MANTUA, CALLED FOR IN THAT BUDGET, AND DECLARING AN EMERGENCY. 2nd Reading. Motion to bring to the floor made by L. Schilling. Second by J. Rogers. All ayes on vote. A motion to pass on second reading was made by M. Hura and seconded by J. Rogers. All ayes on vote. A motion to suspend the rules was made by M. Hura and seconded by J. Rogers. All ayes on roll call. A motion to pass on 3rd and final reading was made by M. Hura with a second by J. Rogers. All ayes on roll call vote.

ORDINANCE 2005-35 AN ORDINANCE APPROVING THE BID SOLICITATION FOR FURNITURE FOR THE NEW MUNICIPAL CENTER, AUTHORIZING THE MAYOR, THE VILLAGE CLERK-TREASURER AND THE VILLAGE POLICE CHIEF TO PREPARE AND ISSUE SPECIFICATIONS TO SOLICIT BIDS FOR THE PURCHASE OF THESE ITEMS, AND DECLARING AN EMERGENCY. 1st Reading. L. Schilling made a motion to bring to the floor and it was seconded by J. Rogers. All ayes on vote. Chief Buchert suggested going with the state bidding process. Solicitor Benjamin said that it is already in place for state bids. M. Hura made a motion to pass on 1st reading with a second from P. Janson. All ayes on roll call.

RESOLUTION 2005-36 A RESOLUTION AUTHORIZING AND DIRECTING DAVID M. BENJAMIN, MANTUA’S VILLAGE SOLICITOR TO PETITION FOR APPROVAL OF THE PORTAGE COUNTY COMMON PLEAS COURT TO TRANSFER THE FUNDS FROM THE CEMETERY ENDOWMENT FUND (8001) TO THE CEMETERY FUND (2301) TO TERMINATE THE CEMETERY ENDOWMENT FUND, AND DECLARING AN EMERGENCY. Motion to bring to the floor made by L. Schilling. Second made by J. Rogers. All ayes on vote. Clerk-Treasurer B. Woolf explained that a request was made by the state auditor’s office for this resolution. Motion to pass made y J. Rogers and seconded by L. Schilling. All ayes on vote.

RESOLUTION 2005-37 A RESOLUTION MAKING END OF THE YEAR ADJUSTMENTS TO THE 2005 APPROPRIATIONS AND DECLARING AN EMERGENCY. Motion to bring to the floor made by L. Schilling with a second from W. Hawkins. All ayes on roll call. The clerk-treasurer explained that these adjustments are made to match the appropriations with the revenues received by the Village. Motion to pass made by J. Rogers and seconded by L. Schilling. All ayes on vote.

RESOLUTION 2005-38 A RESOLUTION THAT THE PORTAGE COUNTY EMA AND ITS DESIGNATE IS AUTHORIZED TO EXECUTE FOR AND IN BEHALF OF MANTUA VILLAGE THIS APPLICATION AND TO FILE IT IN THE APPROPRIATE STATE OFFICE FOR THE PURPOSE OF ABTAINING CERTAIN FEDERAL FINANCIAL ASSISTANCE UNDER THE DISASTER RELIEF ACT AND TO PROVIDE TO THE STATE AND TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR ALL MATTERS PERTAINING TO SUCH FEDERAL DISASTER ASSISTANCE ASSURANCES AND AGREEMENTS, AND DECLARING AN EMERGENCY. Motion to bring to the floor made by M. Hura with a second from L. Schilling. All ayes on roll call. P. Campbell asked if we would receive instruction from the office if disaster should hit. Police Chief Buchert explained that there is a county plan in line. Wes Hawkins said he did not understand the resolution. M. Hura stated that as an example if a tornado came through the town and leveled homes in the area, we could apply for disaster relief. Mr. Hawkins asked if we could apply without this legislation in place. M. Hura explained that we would need the help from the county in applying for it. Motion to pass was made by M. Hura and seconded by J. Rogers. All ayes on roll call.

Committees: L. Schilling made a motion to accept all committee reports with a second from P. Janson. All ayes on roll call vote.

Citizens: Bob Ress asked the mayor if there were any plans to have gas wells on the edge of town. Mayor Hopkins answered that they have been looking at locations but that there were no definite plans. It was asked if they would have the residents sign off on it. It was also brought up that the idea could be looked at and studied more after the first of the year.

Village Administrator Ed Trego: Ed congratulated the new members of council and thanked outgoing members. He also answered a question by Wes Hawkins on Resolution 2005-38.

Police Chief Harry Buchert: The Safety Committee will not be meeting December 28th. He is working with the clerk and updating the personnel handbook with changes recommended by the auditors.

Wesley Hawkins: Wes stated that he would like copies of all the bills without having to pay for them. L. Schilling pointed out that the ordinance states copies are made upon request for anyone for a nominal charge and council is not exempt from those fees. Mr. Hawkins reiterated that council should not have to pay for copies and will look into changing the ordinance to accommodate his idea. He also stated that he found errors (clerical) in the bills of resolution, and feels the bookkeeping in the clerk’s office needs to be more accurate. Village Administrator Ed Trego explained that some of the errors were matters of tracking and mistakes in the bills of resolution; not in the actual payment of the invoices.

M. Hura made a motion to adjourn at 7:35pm. Second by L. Schilling. All ayes on vote.

Mayor Claude Hopkins

Clerk-Treasurer Betsy Woolf