Village of Mantua
Regular Council Meeting
December 19th, 2006

Mayor Hopkins called the meeting to order at 7:00 p.m. and led the pledge of Allegiance.

Roll Call: Claude Hopkins, Marty Hura, Wesley Hawkins, Jim Rogers, Linda Schilling, Giles Seith.

Others Present: Clerk–Treasurer Betsy Woolf, Asst. Clerk Susan Skrovan, Police Chief Harry Buchert, Village Administrator Ed Trego, Village Solicitor David Benjamin, Tom Prusha with The Record Courier, Dawn Pechman.

Minutes: Motion by W. Hawkins to bring the minutes from the Council meeting of November 21st, 2006 to the floor with a second from M. Hura. All ayes on vote. There was no discussion. Motion to approve as submitted made by L. Schilling and seconded by M. Hura. All ayes on vote.

Motion to excuse Ben Prescott from the council meeting for this evening made by L. Schilling with a second from W. Hawkins. All ayes on vote.

Mayors Report: Claude first wished everyone a Happy Holiday and Prosperous New Year. Claude has been in contact with Eaton Corp. They are still going full until July or August and then will start moving things out. Their schedule is to be out by December 2007. He will keep everyone informed on any discussions between now and then.

Financial Report: Clerk Betsy Woolf gave the financial report. These are not the final figures; they will be available once the books close at the end of the year. She spoke with Brian Rogers of CT Consultants and wanted to bring one item to the board’s attention. Regarding the Franklin/Reagan Storm Sewer improvement, the Village has committed $ 10,000 to the project. At present, the funds are not in storm sewer. Money has been tight especially at this time of the year; she may have to advance money to get through the end of the year. At last week’s finance meeting, Betsy told them there was just enough to cover the debt. However, this week due to some expenses, payroll, utilities, etc., we will be short money and may have to do an advance. The board may want to make a motion to allow her to advance money if needed. Marty asked Betsy where the advance would come from. Betsy said there is not enough in the general fund, but it would have to be done by December 27 and would cover the debt payments for water and sewer. We are short about $20,000. Wes asked if this shortfall was predicted a year or so ago when rates were being discussed. Betsy said we have had a shortfall every year since we have had the debt payments; this year was the closest to paying it without having to transfer any money. Ed said the shortfall was definitely predicted and that his department was approximately $100,000 ahead of collections compared to appropriations. Marty asked if nothing else comes in, how much would be needed to advance. Betsy said no more than $20,000. Jim said if council authorizes the advance of not more than $20,000 that would cover it. Betsy said she could call the auditors and ask what fund would be the best to take the advance. Linda felt that would be a good idea to find out from them. Motion to authorize the Clerk-Treasurer to advance a maximum of $20,000 if necessary made by M. Hura with a second from J. Rogers. All ayes on vote.

Bills of Resolution: Motion to bring the bills of resolution with addendum to the floor made by L. Schilling with a second from J. Rogers. All ayes on vote. There was no discussion. Motion to approve as submitted made by L. Schilling and seconded by J. Rogers. All ayes on vote.

Legislation:
ORDINANCE 2006-32 AN ORDINANCE AMENDING SECTION 351.99 OF THE MANTUA CODE OF ORDINANCES INCREASING THE FINES FOR ILLEGAL PARKING, AND DECLARING AN EMERGENCY, AS COUNCIL DESIRES TO INCREASE THE FINES TO FURTHER DISCOURAGE ILLEGAL PARKING. 3rd READING.
Motion to bring to the floor made by L. Schilling with a second from J. Rogers. All ayes on vote. Chief Harry Buchert asked if there was a copy of the ordinance with the revisions approved at the last meeting, changing the 24 hours to 72 hours. That is the one Council will be voting on, correct? Yes, it is and Betsy said she would get Harry a copy with revisions. Motion to pass as amended on final reading by J. Rogers with a second from L. Schilling. All ayes on vote.

ORDINANCE 2006-39 AN ORDINANCE APPROVING AND ADOPTING TEMPORARY APPROPRIATIONS FOR THE FIRST THREE (3) MONTHS OF 2007 FOR THE VILLAGE OF MANTUA, CALLED FOR IN THE BUDGET, AND DECLARING AN EMERGENCY. 1ST READING. Motion to bring to the floor made by W. Hawkins with a second from M. Hura. All ayes on vote. Motion to pass on 1st reading made by W. Hawkins with a second from M. Hura. All ayes on vote. Motion to suspend the rules made by W. Hawkins with a second from M. Hura. All ayes on vote. Motion to pass on 3rd and final made by W. Hawkins with a second from M. Hura. All ayes on vote.

RESOLUTION 2006-40 A RESOLUTION DIRECTING THAT CERTAIN PROPERTY OWNED BY THE VILLAGE DETERMINED TO BE OBSOLETE, NOT NEEDED OR UNFIT FOR PUBLIC USE, BE ADVERTISED AND SOLD BY THE VILLAGE CLERK-TREASURER AND VILLAGE ADMINISTRATOR, AUTHORIZING THEM TO TAKE ALL STEPS NECESSARY TO COMPLETE THOSE TASKS. 1st READING. Motion to bring to the floor made by L. Schilling with a second from W. Hawkins. All ayes on vote. Giles asked if this was just for the police cruisers or for everything. David Benjamin explained. Motion to pass on 1st reading made by M. Hura with a second from L. Schilling. All ayes on vote. Ed asked whether the Village can advertise these items “for sale” or do they have to take bids. David said the resolution allows for advertising in a paper of general circulation for at least two but not more than four consecutive weeks. A sign may be placed on these items for sale as well.

ORDINANCE 2006-41 AN ORDINANCE DETERMINING CERTAIN PROPERTY OWNED BY THE VILLAGE TO BE OBSOLETE, NOT NEEDED OR UNFIT FOR PUBLIC USE, AUTHORIZING THE VILLAGE CLERK-TREASURER AND VILLAGE ADMINISTRATOR TO SELL THESE ITEMS, OUTLINED ON THE ATTACHMENT AND HAVING A VALUE OF ONE THOUSAND DOLLARS ($1,000.00) OR MORE, BY WRITTEN CONTRACT AFTER ADVERTISEMENT IN A NEWSPAPER OF GENERAL CIRCULATION FOR AT LEAST TWO BUT NOT MORE THAN FOUR (4) CONSECUTIVE WEEKS, AND DECLARING AN EMERGENCY, AS VILLAGE COUNCIL DESIRES TO DISPOSE OF THESE ITEMS AT THE EARLIEST POSSIBLE OPPORTUNITY. 1st READING. Motion to bring to the floor made by L. Schilling with a second from W. Hawkins. All ayes on vote. Motion to pass on 1st reading made by M. Hura with a second from J. Rogers. All ayes on vote. Motion to suspend the rules made by M. Hura with a second from L. Schilling. All ayes on vote. Motion to pass on 3rd and final made by W. Hawkins with a second from M. Hura. All ayes on vote.

Motion to accept all committee reports on file by L. Schilling with a second from W. Hawkins. All ayes on vote.

Chief Harry Buchert wished everyone a Merry Christmas and Happy New Year.

Ed Trego, Village Administrator, wished everyone a safe and happy holiday. He also wanted to give everyone an update; there was a water break about a week ago, we hope not to see any more of those. There is also a situation playing out at our wastewater treatment plant in the pump rooms. There were mechanical failures he hopes to have resolved in the next few days. In addition, he appreciated the park committee getting together as it did bringing all players in. Other committees may learn from them and bring everyone in once or twice a year for general discussion.

Council members, Sue, Betsy and Dave all expressed a Merry Christmas, a Safe, Happy and Prosperous New Year.

David commented on a letter he received from Terry Cain, a lawyer in Ravenna on behalf of Ralph Gregory. Dave is inclined to respond that the Village feels they have done all that needs to be done at Ralph’s request. If the Village feels there is something more that should be done, he would like to hear tonight. In today’s Plain Dealer, state legislature is considering adoption of a revision to open meetings/open record’s law that may require everyone to go through some training and may require the Village to adopt a formalized policy. If this becomes law, he will take steps to make sure we are in compliance.

Wes asked about a letter from B & H Rentals regarding the water rates. He was unable to attend the last service committee meeting at which this was probably discussed. Could he have a summary on this letter? Ed responded that it had been brought up at the service meeting. B & H had water running, which generated a bill, what was submitted for payment they felt was more than sufficient. The consensus was to take what was received and go from there.

Mayor thanked everyone for the support in 2006.

Ed asked whether council president would care to respond to the water situation for Hummel/Benner or have Ed respond to it. Marty stated he knows nothing about the water situation with Hummel/Benner, he would prefer that Ed respond.

Motion to adjourn the meeting at 7:28 p.m. made by J. Rogers with a second by M. Hura. All ayes on vote.

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Mayor Claude E. Hopkins

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Clerk-Treasurer Betsy M. Woolf