Village of Mantua
Regular Council Meeting
December 18, 2007

Mayor Hopkins called the meeting to order at 7:00 p.m. and led the pledge of Allegiance.

Roll Call: Claude Hopkins, Jim Rogers, Wesley Hawkins, Ben Prescott, Linda Schilling, Giles Seith.

Others Present: Clerk-Treasurer Betsy Woolf, Asst. Clerk Susan Skrovan, Police Chief Harry Buchert, Village Administrator Ed Trego, Village Solicitor Tom Reitz, Brian Rogers with C.T. Consultants, Attorney David Benjamin.

Public: Mayor-elect Donna Hawkins, Councilman-elect Roger Hawkins, Clerk-Treasurer-elect Jenny August, Pearl Campbell, Ralph Gregory.

Motion to excuse Marty Hura from tonightís meeting made by L. Schilling with a second from J. Rogers. All ayes on vote.

Minutes: Motion to approve the Council meeting minutes of Nov. 27, 2007 as submitted made by L. Schilling with a second from J. Rogers. Wes abstained, all other ayes on vote.

Mayors Report: Claude had nothing for tonight.

Finance Report: Clerk-Treasurer, Betsy Woolf gave the financial report as of 11/30/07. Betsy asked Council to consider an end of year meeting in early January. Motion to approve the financial report, fund status, appropriation status, revenue status and cash summary by fund reports made by L. Schilling with a second from J. Rogers. All ayes on vote.

Bills of Resolution: Motion to bring the bills of resolution for December with addendum to the floor excluding any C.T. invoices made by L. Schilling with a second from J. Rogers. All ayes on vote. Motion to approve as submitted made by L. Schilling with a second from J. Rogers. All ayes on vote.

Motion to bring the CT monthly retainer bill to the floor made by L. Schilling with a second from J. Rogers. B. Prescott abstained, all other ayes on vote. Motion to approve made by J. Rogers with a second from L. Schilling. B. Prescott abstained, all other ayes on vote.

Claude asked Council to move executive session up on the agenda. Motion to amend the agenda to move executive session up made by L. Schilling with a second from J. Rogers. All ayes on vote. Motion to go into executive session for pending litigation at 7:06 p.m. made by L. Schilling with a second from J. Rogers. All ayes on vote.

Motion to reconvene into regular session at 7:46 p.m. made by J. Rogers with a second from B. Prescott. All ayes on vote.

Legislation:

ORDINANCE 2007-27 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM DELORES J. AND BRIAN E. GREGOR AND DECLARING AN EMERGENCY. TABLED AT 3rd READING.

ORDINANCE 2007-28 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM SEAN OZIMEC AND KAREN OZIMEC AND DECLARING AN EMERGENCY. TABLED AT 3rd READING.

ORDINANCE 2007-30 AN ORDINANCE ENACTING RULES AND REGULATIONS FOR HILLSIDE CEMETERY. TABLED AT 3rd READING.

RESOLUTION 2007-33 A RESOLUTION TO ACCEPT AND ADOPT A PRE-DISASTER MITIGATION PLAN FOR NATURAL DISASTERS IN THE VILLAGE OF MANTUA, OHIO. 3rd READING. Motion to approve made by B. Prescott with a second from L. Schilling. All ayes on vote.

ORDINANCE 2007-38 AN ORDINANCE AMENDING CHAPTER 305, TRAFFIC CONTROL, OF THE ORDINANCES OF THE VILLAGE OF MANTUA. 3rd READING. Motion to enact the ordinance made by B. Prescott with a second from J. Rogers. All ayes on vote.

RESOLUTION 2007-40 A RESOLUTION MAKING A FUND TRANSFER BY THE CLERK-TREASURER IN ORDER TO MAKE PAYMENTS, AND DECLARING AN EMERGENCY. 2nd READING.

RESOLUTION 2007-41 A RESOLUTION THAT THE VILLAGE OF MANTUA WILL PICK UP THE STATUTORILY REQUIRED CONTRIBUTION TO THE OHIO PUBLIC EMPLOYEES RETIREMENT SYSTEM FOR THE EMPLOYEES OF THE VILLAGE OF MANTUA PURSUANT TO INTERNAL REVENUE CODE SECTION 414(h)(2). 2nd READING.

ORDINANCE 2007-42 AN ORDINANCE AMENDING THE INCOME TAX REGULATIONS OF THE VILLAGE O MANTUA, OHIO. 3rd READING. A motion to table the ordinance pending Councilsí meeting with the Auditor made by J. Rogers with a second from B. Prescott. Jim and Ben voted yes, Wes, Giles and Linda voted no. Motion to table the ordinance failed. Giles asked how it would work if they decide to wait. Tom explained that Council could wait; however, he would then have to prepare the legislation to explain why their decision was made retroactive to the first of the year. It would be much easier to enact this legislation now and should Council decide in the first part of 2008 that it would not be needed, they could then reverse it very easily. It is much harder to enact it after the fact and make it effective retroactive back to January 1, 2008. Motion to pass on 3rd and final made by B. Prescott with a second from G. Seith. Jim and Ben voted yes, Wes, Linda and Giles voted no. Motion to pass ordinance failed.

ORDINANCE 2007-43 AN ORDINANCE ESTABLISHING THE AMOUNT OF CONTRIBUTION TO BE PAID BY VILLAGE OF MANTUA EMPLOYEES TOWARDS TO THE COST OF THE PREMIUMS FOR MEDICAL INSURANCE FOR THE EMPLOYEE AND THEIR DEPENDENTS AS AMENDED. 3rd READING. Motion to pass on 3rd and final made by J. Rogers with a second from L. Schilling. All ayes on vote.

RESOLUTION 2007-44 A RESOLUTION AUTHORIZING THE SOLICITOR OF THE VILLAGE OF MANTUA TO REQUEST APPROVAL OF THE PORTAGE COUNTY COMMON PLEAS COURT AUTHORIZING A TRANSFER OF FUNDS FROM THE STREET CAPITAL IMPROVEMENT FUND TO THE GENERAL FUND OF THE VILLAGE AND DECLARING AN EMERGENCY AS AMENDED. 3rd READING. Motion to table made by B. Prescott. No second on Benís motion, so it fails for lack of a second. Tom responded that before Council decides whether to pass this or not, there are some blanks which need filled in. Council filled in the required information. Motion to pass on 3rd and final made by W. Hawkins with a second from G. Seith. All ayes on vote.

RESOLUTION 2007-45 A RESOLUTION APPROVING SETTLEMENT AND RELEASE OF A LAWSUIT BETWEEN THE VILLAGE OF MANTUA AND ENERTECH ELECTRICAL, INC., PORTAGE COUNTY COMMON PLEAS COURT CASE NO. 2006 CV 682, DIRECTING AND AUTHORIZING THE MAYOR, VILLAGE ADMINISTRATOR AND VILLAGE CLERK-TREASURER TO TAKE ALL STEPS NECESSARY TO RESOLVE THIS MATTER, INCLUDING EXECUTING THE NECESSARY SETTLEMENT PAPERS. 2nd READING.

ORDINANCE 2007-48 AN ORDINANCE ESTABLISHING AN OPEN RECORDS POLICY FOR THE VILLAGE OF MANTUA, OHIO AND DECLARING AN EMERGENCY. 2nd READING. Harry said exhibit A is from the Police Department.

ORDINANCE 2007-50 A SPECIAL PURPOSE FLOOD DAMAGE REDUCTION ORDINANCE. 2nd READING.

ORDINANCE 2007-51 AN ORDINANCE MAKING CERTAIN FUND TRANSFERS BY THE CLERK-TREASURER IN ORDER TO MAKE PAYMENTS, AND DECLARING AN EMERGENCY. 1ST READING. Betsy explained the ordinance. Motion to suspend the rules made by J. Rogers with a second from B. Prescott. All ayes on vote. Motion to pass on 3rd and final made by W. Hawkins with a second from J. Rogers. All ayes on vote.

RESOLUTION 2007-52 A RESOLUTION GRANTING A ONE-TIME SIX MONTH EXTENSION TO PAUL BRANNON AND TOM BOWERSOX FROM SECTION 07.03 (B) OF THE VILLAGE OF MANTUA EMPLOYEE HANDBOOK ENTITLED VACATION LEAVE AND DECLARING AN EMERGENCY. 1ST READING. Motion to suspend the rules made by L. Schilling with a second from J. Rogers. All ayes on vote. Motion to pass on 3rd and final made by L. Schilling with a second from J. Rogers. All ayes on vote.

ORDINANCE 2007-53 AN ORDINANCE MAKING CERTAIN FUND TRANSFERS BY THE CLERK-TREASURER IN ORDER TO MAKE PAYMENTS, AND DECLARING AN EMERGENCY. 1ST READING. Betsy explained this would cover normal transfers. Motion to suspend the rules made by W. Hawkins with a second from J. Rogers. All ayes on vote. Motion to pass on 3rd and final made by L. Schilling with a second from J. Rogers. All ayes on vote.

Motion to accept all committee reports on file by L. Schilling with a second from W. Hawkins. All ayes on vote.

Police Chief, Harry Buchert reported the safety committee recommended ID cards for security reasons. This idea had been discussed several years ago. The cost was approximately $250.00 set up fee. Harry and Council felt they could revisit this after the final appropriations have been set. Harry thanked Mayor Hopkins and Councilman Wesley Hawkins for their contributions to the Village. Harry received a $100.00 donation from a village resident for the police department. Motion to accept the donation made by L. Schilling with a second from B. Prescott. All ayes on vote. Harry wished everyone a Merry Christmas and Happy New Year.

Village Administrator, Ed Trego, expressed the same sentiments to the Mayor and Wesley. Ed asked Council, after their exit audit, to consider the purchase of a new truck; he presented information tonight at the service meeting. It would replace a service truck that was purchase used at the time and has served the Village for 10 years. The only bid he received was for a new truck. Due to current financial constraints, Council will consider looking at it after the exit audit. Ed also mentioned there was talk about lighting the sign on the south end of town. The cost to do this would be $1800.00 plus a small monthly electric bill. It is something to kick around once we know where we are at financially. Presently there is a solar unit, which does not last very long without a battery backup, which is costly.

Council members, Brian Rogers, Betsy, Sue and Tom expressed the same sentiments for a Merry Christmas and Happy New Year and thanked those officials leaving office for their contributions.

Motion to adjourn the meeting at 8:15 p.m. made by W. Hawkins with a second by B. Prescott. All ayes on vote.

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Mayor Claude E. Hopkins

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Clerk-Treasurer Betsy M. Woolf