Regular Meeting of the Mantua Village Council,
December 16, 2003

Mayor Hopkins opened the meeting at 7:00 p.m., at Village Hall, and led the Pledge of Allegiance.

ROLL CALL: M. Hura P. Campbell, C. Hummel, R. Gregory. J. Rogers, M. Roosa

OTHERS PRESENT: Clerk-Treasurer Betsy Woolf, Ass’t.Clerk Diane Hura , Chief Buchert, Village Administrator Ed Trego, Village Engineer Rich Iafelice, Solicitor David Benjamin, and approximately 15 residents.

APPROVAL OF MINUTES OF November 18 , 2003. C. Hummel moved to bring to the floor. M. Roosa second. All ayes on roll call. R. Gregory motioned to approve as submitted. J. Rogers second. All ayes on roll call.

MAYOR’S REPORT: Thanked everyone for help and support through the past year. Wished Ralph and Matt well. Wished everyone a happy and safe holiday.

BILLS OF RESOLUTION WITH ADDENDUM: C. Hummel moved to bring to the floor. M. Roosa second. All ayes on roll call. C. Hummel moved to approve as submitted. M. Roosa second. All ayes on roll call.

ORD 2003-56 AN ORDINANCE APPROVING THE CONTRACT BETWEEN THE VILLAGE OF MANTUA AND THE PORTAGE COUNTY PUBLIC DEFENDER COMMISSION FOR THE TIME PERIOD JANUARY 1, 2004 THROUGH DECEMBER 31, 2004, TO PROVIDE INDIGENT DEFENDANTS CHARGED WITH “JAILABLE OFFENSES” DEFENSE COUNSEL, AUTHORIZING THE MAYOR AND THE VILLAGE CLERK-TREASURER TO ENTER INTO AN AGREEMENT TO THIS EFFECT, AND DECLARING AN EMERGENCY. 2nd reading. C. Hummel moved to bring to the floor. M. Roosa second. All ayes on roll call. Solicitor explained the details and need for this ordinance. C. Hummel moved to approve on 2nd reading. M. Roosa second. All ayes on roll call. R. Gregory moved to suspend the rules. M. Roosa second. All ayes on roll call. R. Gregory moved to approve on 3rd and final reading. M. Roosa second. All ayes on roll call.

ORD 2003-57 AN ORDINANCE APPROVING CHANGE ORDER NO 5 IN THE MANTUA WASTE WATER TREATMENT PLANT PROJECT IN THE AMOUNT OF THREE THOUSAND, SIX HUNDRED, THIRTY-TWO DOLLARS ($3,632.00), AUTHORIZING THE MAYOR, VILLAGE COUNCIL, VILLAGE CLERK-TREASURER AND/OR VILLAGE ADMINISTRATOR TO EXECUTE ON THIS CHANGE ORDER BY ISSUING PAYMENT, AND DECLARING AN EMERGENCY. 1st reading. R. Gregory moved to bring to the floor. M. Roosa second. All ayes on roll call. C. Hummel moved to approve on 1st reading. J. Rogers second. All ayes on roll call.

ORD 2003-58 AN ORDINANCE AMENDING THOSE PORTIONS OF PRIOR ORDINANCES NOS. 1989-2 AND 2003-1 REQUIRING A SPECIFIC DISTRIBUTION OF THE VILLAGE OF MANTUA’S INCOME COLLECTIONS TO THE STREET CAPITAL IMPROVEMENT FUND, AND/OR THE NEW ADMINISTRATIVE BUILDING FUND, AND DECLARING AN EMERGENCY. 1st reading. R. Gregory moved to bring to the floor. J. Rogers second. All ayes on roll call. Discussion – R. Gregory requested a limit of 1 year on this Ordinance. C. Hummel moved to approve with amendment. J. Rogers second. All ayes on roll call. R. Gregory moved to suspend the rules. M. Roosa second. All ayes on roll call. R. Gregory moved to pass on 3rd and final reading. M. Hura second. All ayes on roll call.

ORD 2003-59 AN ORDINANCE TO ADOPT 2004 AMENDMENTS TO THE TRAFFIC AND GENERAL OFFENSES CODES AND DECLARING AN EMERGENCY. 1st reading. C. Hummel moved to bring to the floor. M. Hura second. All ayes on roll call. Chief Buchert explained the necessity of the changes. C. Hummel moved to approve on 1st reading. J. Rogers second. All ayes on roll call. R. Gregory moved to suspend the rules. M. Roosa second. All ayes on roll call. C. Hummel moved to approve on 3rd and final reading. J. Rogers second. All ayes on roll call.

RES 2003-60 ADOPTION OF 2004 CALENDAR C. Hummel moved to bring to the floor. J. Rogers second. All ayes on roll call. M. Hura moved to approve. C. Hummel second. 5 ayes and 1 nay (R. Gregory).

ORD 2003-61 AN ORDINANCE AUTHORIZING CERTAIN ADJUSTMENTS TO THE 2003 APPROPRIATIONS AND BUDGET DECLARING AN EMERGENCY. 1st reading. R. Gregory moved to bring to the floor. M. Hura second. All ayes on roll call. Discussion – Council does not feel they have had enough time to study reports – special meeting is needed. P. Campbell moved to table. R. Gregory second. All ayes on roll call.

SPECIAL MEETING SCHEDULED FOR DECEMBER 23, 2003 AT 6:00 PM

ORD 2003-62 AN ORDINANCE APPROVING AND ADOPTING TEMPORARY APPROPRIATIONS FOR THE FIRST THREE (3) MONTHS OF 2004 FOR THE VILLAGE OF MANTUA, CALLED FOR IN THAT BUDGET, AND DECLARING AN EMERGENCY. 1st reading. M. Hura moved to bring to the floor. M. Roosa second. All ayes on roll call. Discussion – questions from E. Trego on amounts needed for Streets projects. Will discuss further at Special Meeting. J. Rogers moved to table. R. Gregory second. All ayes on roll call.

ORD 2003-63 AN ORDINANCE ADOPTING RULES OF VILLAGE COUNCIL, AND DECLARING AN EMERGENCY, AS COUNCIL WISHES TO PUT THESE RULES IN PLACE AT THE EARLIEST POSSIBLE OPPORTUNITY AND DECLARING AN EMERGENCY. 1st reading. C. Hummel moved to bring to the floor. M. Roosa second. All ayes on roll call. M. Hura moved to approve on 1st reading. R. Gregory second. All ayes on roll call.

ORD 2003-64 AN ORDINANCE APPROVING CHANGE ORDER NO 4 IN THE MANTUA WASTE WATER TREATMENT PLANT PROJECT IN THE AMOUNT OF TWO THOUSAND SEVEN HUNDRED SEVENTY-FOUR DOLLARS AND THIRTY-THREE CENTS (2,774.33), AUTHORIZING THE MAYOR, VILLAGE COUNCIL, VILLAGE CLERK-TREASURER AND/OR VILLAGE ADMINISTRATOR TO EXECUTE ON THIS CHANGE ORDER BY ISSUING PAYMENT, AND DECLARING AN EMERGENCY. 1st reading. M. Roosa moved to bring to the floor. R. Gregory second. All ayes on roll call. Explained by Village Administrator. M. Hura moved to approve on 1st reading. R. Gregory second. All ayes on roll call. M. Hura moved to suspend the rules. M. Roosa second. All ayes on roll call. M. Hura moved to approve on 3rd and final reading. J. Rogers second. All ayes on roll call.

ORD 2003-65 AN ORDINANCE AUTHORIZING THE VILLAGE CLERK-TREASURER TO BORROW, ON A SHORT TERM LOAN, THE SUM OF FIFTY THOUSAND DOLLARS ($50,000.00) TO PAY OPERATING EXPENSES, AND DECLARING AN EMERGENCY. 1st reading. M. Roosa moved to bring to the floor. R. Gregory second. All ayes on roll call. C. Hummel noted that this is the first time a loan was ever needed to pay end of year expenses. R. Gregory moved to table this Ordinance until Special Meeting. M. Roosa second. All ayes on roll call.

M. Roosa moved to accept all committee reports. J. Rogers second. All Committee and Financial reports are on file in the Clerk’s Office.

E. Trego – Will take care of communication from Joe & Cindy Toth. Wished all a Happy and Safe Holiday.

H. Buchert – Requested that Parking changes be presented as Ordinance at next meeting.

J. Toth – Will be reimbursed for damage to his house from the Franklin Street Project – also made request regarding snow plowing in his area. V. Administrator will handle.

C. English – Almost all properties in the WRRSP project have been surveyed, mapped and owners have been notified. These properties will soon be appraised and he will report results to Council.

J. Rogers – Information not yet received from Regional Planning, so Planning meeting for tomorrow night has been canceled.

M. Hura – Wished Happy Holidays to all – commended the Service Department for a good job on plowing during recent storm.

B. Woolf – Happy Holidays to everyone and thanks to Ralph and Matt for their years of service on Council.

P. Campbell – Welcome to new Council Members.

Mayor Hopkins presented Proclamations to both Matt Roosa and Ralph Gregory in recognition of their service on Council.

M. Roosa – Thank you to Council and welcome to new members

R. Gregory – Thanks to Council and good luck to new members

M. Roosa moved to adjourn, M. Hura second. All ayes on roll call.

Meeting adjourned at 7:45 pm.