Regular Meeting of the Mantua Village Council,
November 18, 2003

Mayor Hopkins opened the meeting at 7:00 p.m., at Village Hall, and led the Pledge of Allegiance.

ROLL CALL: M. Hura P. Campbell, C. Hummel, R. Gregory. J. Rogers, M. Roosa

OTHERS PRESENT: Clerk-Treasurer Betsy Woolf, Ass’t.Clerk Diane Hura , Chief Buchert, Village Administrator Ed Trego, Village Engineer Rich Iafelice, Solicitor David Benjamin, Don Martin from the Crestwood Lions Club , and approximately 15 residents.

Don Martin of the Crestwood Lions Club presented a plaque to the Village on behalf of the Soap Box Derby, thanking the Village for its participation and looking forward to next year. He also distributed CDs of last year’s race.

APPROVAL OF MINUTES OF October 21 , 2003. M. Roosa moved to bring to the floor. M. Hura second. All ayes on roll call. Discussion, Betsy explained corrections. C. Hummel motioned to approve as submitted. M. Roosa second. All ayes on roll call.

MAYOR’S REPORT: Thanks to the Service Department for putting up the Christmas wreaths in time for the Christmas Tour of Homes. Received a check for $500 from the Lions Club to the Parks Board, to be used for a portable skating rink at the Park. This amount will cover the entire cost of the rink which will be placed on the Volleyball Court. It can be stored for re-use each year. Welcomed newly elected Council members, Linda Schilling and Wes Hawkins.

BILLS OF RESOLUTION: C. Hummel moved to bring to the floor. J. Rogers second. All ayes on roll call. M. Hura questioned the amount charged to Shade Tree for tree work. Village Administrator will furnish him a copy of bill for work done. C. Hummel moved to approve as submitted. M. Roosa second. All ayes on roll call.

ORD 2003-54 AN ORDINANCE AUTHORIZING CERTAIN ADJUSTMENTS TO THE 2003 APPROPRIATIONS AND BUDGET AND DECLARING AN EMERGENCY. 1st reading. C. Hummel moved to bring to the floor. M. Roosa second. All ayes on roll call. Clerk explained the details of this Ordinance. J. Rogers moved to approve on 1st reading. M. Roosa second. All ayes on roll call. M. Roosa moved to suspend the rules. C. Hummel second. All ayes on roll call. M. Hura moved to pass on 3rd and final reading. J. Rogers second. All ayes on roll call.

ORD. 2003-55 AN ORDINANCE AUTHORIZING CERTAIN TRANSFERS OF FUNDS AND DECLARING AN EMERGENCY. 1st reading. C. Hummel moved to bring to the floor. J. Rogers second. All ayes on roll call. C. Hummel moved to approve on 1st reading. J. Rogers second. All ayes on roll call. M. Hura moved to suspend the rules. R. Gregory second. All ayes on roll call. M. Hura moved to approve on 3rd and final reading. J. Rogers second. All ayes on roll call.

ORD 2003-56 AN ORDINANCE APPROVING THE CONTRACT BETWEEN THE VILLAGE OF MANTUA AND THE PORTAGE COUNTY PUBLIC DEFENDER COMMISSION FOR THE TIME PERIOD JANUARY 1, 2004 THROUGH DECEMBER 31, 2004, TO PROVIDE INDIGENT DEFENDANTS CHARGED WITH “JAILABLE OFFENSES” DEFENSE COUNSEL, AUTHORIZING THE MAYOR AND THE VILLAGE CLERK-TREASURER TO ENTER INTO AN AGREEMENT TO THIS EFFECT, AND DECLARING AN EMERGENCY. 1st reading. M. Hura moved to bring to the floor. J. Rogers second. All ayes on roll call. Solicitor explained the details and need for this ordinance. J. Rogers moved to approve on 1st reading. C. Hummel second. All ayes on roll call.

Mayor asked Council members to look over the Traffic Code Revisions suggested by Safety Committee and they will be discussed at the December 16th Council meeting.

M. Hura moved to accept all committee reports. J. Rogers seconded. All ayes on roll call. All Committee and Financial Reports are on file in the Clerk’s Office.

R. Iafelice – Distributed copy of Dave Miller’s report on the Village finances. There will be a $50,000 deficit in the General Fund by the end of 2003 which needs to be addressed. Possible short-term note. This will be discussed later in Executive Session. Utility funds are in good shape. Needs decision on Issue II Project. The Village is able to support it’s share of this Project. The County needs to know what will be done at Main & High Streets, as they will be re-surfacing SR 44 next year. Trail reimbursement has been received and Fund advances repaid, increasing the amount in Street Capital Improvement, Permissive Tax and State Highway Funds.

E. Trego – Discussion concerning the scope of Issue II, Intersection, McDonalds, High School. Do one, two or all three? Need to coordinate with County as sidewalks need to be done at the same time as the re-surfacing. M. Hura Moved to proceed with all three on the schedule and do what is within budget. J. Rogers second. 5 ayes and 1 nay (RG) on roll call. Inspector hired to work on Franklin Street project has quit and VA is requesting authorization to hire CT to do inspection. The contract would be for $14,500.00, with Village Clerk-Treasurer doing the Prevailing Wage. M. Hura moved to hire CT Consultants as Inspectors on the Franklin Street Project. C. Hummel second. All ayes on roll call. Strongly suggested a Meeting of the Whole to discuss 2004 appropriations. Congratulated Mayor and new Council members.

R. Gregory – Council should invite 2 new Council members to Appropriations meeting.

M. Roosa – According to ORC, no charge can be made to the Fire Department for water used for fires or washing fire equipment. Charge is to be made for domestic use only.

J. Rogers – Planning Commission will meet November 19, at Park Lodge, 7 PM

C. Hummel – Asking for volunteers to put Christmas decorations on graves. Urns will be taken out and wreaths put out sometime this week, weather permitting.

M. Hura – Congratulations to Mayor, Clerk, and new Council members on winning the election.

D. Benjamin – Obtained a new Ohio flag, which was flown over the Statehouse. Swearing in of new members can be done in January meeting. He will schedule a dignitary to attend this meeting for the ceremony.

D Hura – Asked whether Mantua Matters should be discontinued until finances improve. Cost is around $30 per issue if it is not mailed. Mailing adds $110.00 to the cost. Suggestions were to find a business to sponsor it, have it delivered or include it in water bills.

Resident, C. Engelhart, suggested that the area behind the car wash be rezoned from Village Center to Open Conservation. This is being worked on by Planning Commission.

M. Hura moved for Executive Session for pending litigation and R. Gregory for personnel issues at 7:54 PM. J. Rogers second. All ayes on roll call.

Meeting reconvened at 8:55 PM.

M. Roosa moved to adjourn, R. Gregory second. All ayes on roll call.

Meeting adjourned at 8:57 pm.