Village of Mantua
Regular Council Meeting
October 16, 2007

Mayor Hopkins called the meeting to order at 7:00 p.m. and led the pledge of Allegiance.

Roll Call: Claude Hopkins, Jim Rogers, Marty Hura, Ben Prescott, Linda Schilling, Giles Seith.

Others Present: Clerk-Treasurer Betsy Woolf, Asst. Clerk Susan Skrovan, Police Chief Harry Buchert, Village Administrator Ed Trego, Village Solicitor Tom Reitz, Brian Rogers with C.T. Consultants.

Public: Matt Benner, Mantua-Shalersville Fire Chief, Donna Hawkins, Tom Aldrich, Ralph Gregory, Lyle Finch, Aurora Building Inspector.

Minutes: Motion to approve the Council meeting minutes of September 18, 2007 as submitted made by J. Rogers with a second from M. Hura. All ayes on vote.

Mayors Report: Claude acknowledged the new monument on top of the Village’s sign donated by Dave Green of Green’s Funeral Home and Daily Monument Co. Those who have not seen it should take a look at it. Claude recognized Chief Harry Buchert for 30 years of service with the Mantua Police Department as of October 17, 2007.

Finance Report: Clerk-Treasurer, Betsy Woolf gave the financial report as of 9/30/07. Motion to approve the financial report, fund status, appropriation status, revenue status and cash summary by fund reports made by L. Schilling with a second from J. Rogers. All ayes on vote.

Bills of Resolution: Motion to bring the bills of resolution with addendum to the floor excluding any C.T. invoices made by M. Hura with a second from L. Schilling. All ayes on vote. Motion to approve as submitted made by L. Schilling with a second from M. Hura. All ayes on vote.

Motion to bring the CT monthly retainer bill to the floor made by L. Schilling with a second from J. Rogers. B. Prescott abstained, all other ayes on vote. Motion to approve made by L. Schilling with a second from J. Rogers. B. Prescott abstained, all other ayes on vote.

Legislation:

ORDINANCE 2007-27 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM DELORES J. AND BRIAN E. GREGOR AND DECLARING AN EMERGENCY. 3rd READING. Motion to table at 3rd reading by L. Schilling with a second from B. Prescott. All ayes on vote.

ORDINANCE 2007-28 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM SEAN OZIMEC AND KAREN OZIMEC AND DECLARING AN EMERGENCY. 3rd READING. Motion to table at 3rd reading by J. Rogers with a second from L. Schilling. All ayes on vote.

ORDINANCE 2007-30 AN ORDINANCE ENACTING RULES AND REGULATIONS FOR HILLSIDE CEMETERY. 3rd READING. Motion to table at 3rd reading to reconcile the additions from the service department with the cemetery board made by J. Rogers with a second from M. Hura. All ayes on vote.

RESOLUTION 2007-33 A RESOLUTION TO ACCEPT AND ADOPT A PRE-DISASTER MITIGATION PLAN FOR NATURAL DISASTERS IN THE VILLAGE OF MANTUA, OHIO. Marty asked whether this resolution was mandated.

ORDINANCE 2007-32 AN ORDINANCE AUTHORIZING THE LISTING OF REAL ESTATE BELONGING TO THE VILLAGE OF MANTUA IN ACCORDANCE WITH AND FOR THE PURPOSES OF A PLAN ADOPTED BY THE MANTUA VILLAGE COUNCIL FOR URBAN REDEVELOPMENT. 2nd READING.

RESOLUTION 2007-34 A RESOLUTION AUTHORIZING THE MAYOR, CLERK-TREASURER AND VILLAGE ADMINISTRATOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT (S) AND TO FURTHER AUTHORIZE THEM TO EXECUTE ALL NECESSARY DOCUMENTS NECESSARY AND APPROPRIATE TO OBTAIN THIS FINANCIAL ASSISTANCE. Ben asked what this resolution was referencing. Brian Rogers responded by saying this authorizes the Mayor to make application for OPWC funds. Betsy did not sign the paperwork because she could not verify that the funds would be available. Council would have to amend the budget and appropriations to decide how to fund this project. Jim concurred with Betsy. Tom Reitz explained Betsy’s actions in order to certify the funds. The vote was unanimously no.

RESOLUTION 2007-35 A RESOLUTION MAKING A FUND TRANSFER BY THE CLERK-TREASURER IN ORDER TO MAKE PAYMENTS, AND DECLARING AN EMERGENCY. Betsy explained this was for 2005 and was recommended by the auditor who had previously spoken with Council. Motion to suspend the rules made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to pass on emergency made by L. Schilling with a second from B. Prescott. All ayes on vote.

ORDINANCE 2007-36 AN ORDINANCE TO ESTABLISH THE MANTUA BUILDING DEPARTMENT AND DECLARING AN EMERGENCY. Ben questioned why this was an emergency and asked for more information. Tom explained these two ordinances were presented a year ago; they are just to approve establishing the building department. Ben agreed but felt the fee schedule was high. Giles felt there had not been time to look at them in depth. Lyle Finch, building inspector for Aurora, commented that everything can be adjusted once approved and submitted to the state. Motion to suspend the rules made by J. Rogers with a second from M. Hura. All ayes on vote. Motion to pass on 3rd and final made by J. Rogers with a second from L. Schilling. All ayes on vote.

ORDINANCE 2007-37 AN ORDINANCE AUTHORIZING A REQUEST TO THE OHIO BOARD OF BUILDING STANDARDS TO CERTIFY THE VILLAGE OF MANTUA FOR ENFORCEMENT OF THE RESIDENTIAL CODE OF OHIO, TO EXERCISE ENFORCEMENT AUTHORITY, AND ACCEPT AND APPROVE PLANS AND SPECIFICATIONS, AND MAKE INSPECTIONS AND DECLARING AN EMERGENCY. Motion to suspend the rules made by J. Rogers with a second from M. Hura. All ayes on vote. Motion to pass on 3rd and final made by J. Rogers with a second from M. Hura. All ayes on vote.

ORDINANCE 2007-38 AN ORDINANCE AMENDING CHAPTER 305, TRAFFIC CONTROL, OF THE ORDINANCES OF THE VILLAGE OF MANTUA. 1st READING. Tom explained the ordinance to Council.

Motion to accept all committee reports on file by L. Schilling with a second from J. Rogers. All ayes on vote.

ORDINANCE 2007-39 AN ORDINANCE AMENDING THE APPROPRIATIONS. Betsy put this ordinance on just in case Council decided to move forward with the Crestwood waterline project to make certification. Ed Trego asked why this was before Council if money was not going to be spent. Ed explained this waterline is to improve fire flow to the northwest corner of the Village. Payments were to be structured over several years. Marty felt there were two different things being said on the matter. Tom did say it was the first he has seen of the documents. Brian said the funds would not come about until probably 2009. Jim asked what percentage the Village would be responsible to pay. Ed said 20% or about $45,000. Betsy said Council would need to ask Ed for a fund projection next year. Ed or Claude will contact Mickey Marozzi with the engineer’s office.

Chief Matt Benner with the Mantua-Shalersville Fire Department gave a presentation of the EMS levy on the November ballot. Homeowners currently pay only $173.00 per year to the fire department per $100,000 of valuation. There has been no new money since 1999.

Their budget to operate is $970,000 and costs have increased since 1999. The fire department does not want to bill patients for every run. Staffing is an important issue.

Public: Ralph Gregory said he has not received any response from Council. Jim presented a letter that had been approved by Council at their last meeting. Jim, unknowingly, was given the original back and said it would be mailed out tomorrow. Claude mentioned one of the audience members, Brent, ran for Mayor of Streetsboro and is now running for County Commissioner. Brent spoke briefly on his background.

Motion to excuse Wes Hawkins from tonight’s meeting by L. Schilling with a second from M. Hura. All ayes on vote.

Linda informed Ed of a house on the corner of Reservoir Drive that is using their back yard as a driveway and running over the curb to go in and out of the property. Ed will look at it.

Motion to go into executive session on personnel contracts & litigation at 7:56 p.m. made by L. Schilling with a second from B. Prescott. All ayes on vote.

Motion to return to regular session at 8:52 p.m. made by L. Schilling with a second from J. Rogers. All ayes on vote.

Chief Harry Buchert announced Trick or Treat is set for October 31st from 5:30 - 7:30 p.m. The Ohio Police Chiefs’ Association will be here tomorrow to tour our new facility.

Ed Trego, Village Administrator, asked how Council wanted him to approach the cemetery regulations ordinance, which has been tabled. Marty said he would meet with the cemetery committee and go over them. Ed would like to be included in that meeting.

Ed still had concerns as to why the waterline project was put on hold.

Sue informed Council that Channel 25 is down due to some technical difficulties. Time Warner is currently working on it but expects repairs to take anywhere from 2 to 6 weeks.

Council set up a budget/finance workshop for Sunday October 28th at 7:00 a.m. Tom asked each department head to submit proposed cuts to their budgets. Harry has already submitted his cuts to the safety committee.

Motion to adjourn the meeting at 9:04 p.m. made by L. Schilling with a second by J. Rogers. All ayes on vote.

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Mayor Claude E. Hopkins

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Clerk-Treasurer Betsy M. Woolf