Village of Mantua
Regular Council Meeting
August 21, 2007

Mayor Claude Hopkins called the meeting to order at 7:01 p.m. and led the pledge of Allegiance. He asked for a moment of silence for the recent passing of Mr. Blunk and Joanne Frame.

Roll Call: Claude Hopkins, Jim Rogers, Marty Hura, Wesley Hawkins, Ben Prescott, Linda Schilling, Giles Seith.

Others Present: Clerk-Treasurer Betsy Woolf, Asst. Clerk Susan Skrovan, Village Administrator Ed Trego, Village Solicitor Tom Reitz, Brian Rogers with C.T. Consultants.

Public: Dave Woolf, David Benjamin, Ron Overberger, Ralph Gregory, Jennifer August, Tom Aldrich, several other residents.

Minutes: Motion by L. Schilling to bring the Council meeting minutes of July 17, 2007 to the floor with a second from W. Hawkins. All ayes on vote. Motion to approve as submitted made by L. Schilling with a second from J. Rogers. All ayes on vote.

Mayor’s Report: Rich Iafelice asked to be excused tonight. Harry is attending a meeting in Hiram to discuss the dispatching. Claude attended the monthly Bi-Centennial meeting. He attended a meeting with Buckeye Pipelines to discuss the test bores. Claude met with David Benjamin regarding pending legal action. The Soap Box Derby committee wanted to thank the Police & Service departments for all of their help and cooperation during the race. They may look into getting a banner next year for St. Rt. 44 to announce the upcoming race. Linda commented the Potato Festival no longer stretches banners across 44 and questioned the liability of it across the road. Claude announced a community meeting, Wednesday, August 29 at the Fire Department.

Claude presented and read two proclamations announcing National Truck Driver Appreciation Week from Aug. 26 to Sept. 1. Claude will have them framed and present them to TL Express and Sierra Trucking Co. A third proclamation will be presented to Glenn Talmon who has been picked to be the Potato Festival Parade Marshall for 2007.

Finance Report: Clerk-Treasurer, Betsy Woolf gave the financial report as of July 31. Motion to approve the clerk-treasurer’s financial report made by J. Rogers with a second from L. Schilling. All ayes on vote.

Bills of Resolution: Motion to bring the bills of resolution with addendum to the floor made by L. Schilling with a second from M. Hura. All ayes on vote. Motion to approve as submitted made by L. Schilling with a second from M. Hura. All ayes on vote.

Legislation:
ORDINANCE 2007-22 AN ORDINANCE REVISING THE ZONING CODE OF THE VILLAGE OF MANTUA TO ALLOW LIVING QUARTERS IN ACCESSORY BUILDINGS UNDER CERTAIN SPECIFIED CONDITIONS. 3rd READING.
Motion to bring to the floor made by L. Schilling with a second from J. Rogers. All ayes on vote. Motion to approve made by L. Schilling with a second from J. Rogers. W. Hawkins voted no, all other ayes on vote.

ORDINANCE 2007-23 AN ORDINANCE AMENDING THE ZONING MAP OF THE VILLAGE OF MANTUA BY CHANGING AREAS OF PROPERTY FROM THE R-R ZONING CLASSIFICATION TO THE COMMERCIAL CLASSIFICATION. 3rd READING. Motion to bring to the floor made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to approve made by B. Prescott with a second from L. Schilling. W. Hawkins voted no, all other ayes on vote.

RESOLUTION 2007-25 A RESOLUTION RATIFYING FUND TRANSFERS AND ADVANCES MADE BY THE VILLAGE CLERK-TREASURER IN THE YEARS 2005 & 2006 AND DECLARING AN EMERGENCY. Betsy explained what this resolution covers and that it was the recommendation of the auditor. Ed asked when the funds would be moved back to their respective fund accounts.

Betsy said all the funds were moved back at the time of the transfers. Motion to suspend the rules made by L. Schilling with a second from J. Rogers. All ayes on vote. Motion to pass on 3rd and final made by L. Schilling with a second from J. Rogers. All ayes on vote.

RESOLUTION 2007-26 A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO PREPARE AND ISSUE BID SPECIFICATIONS FOR, AND SUBSEQUENTLY ACCEPT BIDS FOR THE PURCHASE OF A FOUR WHEEL DRIVE SNOW PLOW TRUCK AND DECLARING AN EMERGENCY. Motion to bring to the floor made by W. Hawkins with a second from J. Rogers. All ayes on vote. Linda asked Ed if the Village has been getting any prices so far. Ed said yes and no, to some extent. Giles was concerned with our financial situation right now being extremely tight. Ed has some concerns that the cost of repairs to the current truck with start to exceed the value of it. Wes agreed that repairs would add up fast. Ed will be getting bids on new and used vehicles. Motion to suspend the rules made by J. Rogers with a second from W. Hawkins. All ayes on vote. Motion to pass on 3rd and final made by L. Schilling with a second from W. Hawkins. All ayes on vote.

ORDINANCE 2007-27 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM DELORES J. AND BRIAN E. GREGOR AND DECLARING AN EMERGENCY. 1ST READING. Ben asked what the costs might be for this easement. Ed replied he does not know at this time.

ORDINANCE 2007-28 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM SEAN OZIMEC AND KAREN OZIMEC AND DECLARING AN EMERGENCY. 1ST READING.

ORDINANCE 2007-29 AN ORDINANCE AUTHORIZING A LICENSE TO BE ISSUED TO BUCKEYE PIPE LINE COMPANY BY THE VILLAGE OF MANTUA FOR THE PROPERTY UPON WHICH THE VILLAGE SERVICE CENTER IS LOCATED AND DECLARING AN EMERGENCY. 1ST READING. Tom Reitz explained what the ordinance is designed to accomplish. Just earlier tonight, Tom had passed out a revision with a change to Section 1. Giles questioned the boreholes being drilled and whether there would be any costs incurred by the Village. Claude responded by saying most of the holes drilled have his clay, which is good. The EPA is requiring Buckeye Pipeline to drill these boreholes to see if there is any oil spillage. Marty asked if Buckeye was drilling holes across the street on their own property as well. Ed said yes they are and went into some more details on the work. He did say that the whole process has been very positive. Motion to suspend the rules made by M. Hura with a second from L. Schilling. All ayes on vote. Motion to pass on 3rd and final made by M. Hura with a second from L. Schilling. All ayes on vote.

ORDINANCE 2007-30 AN ORDINANCE ENACTING RULES AND REGULATIONS FOR HILLSIDE CEMETERY. 1ST READING.

RESOLUTION 2007-31 A RESOLUTION MAKING A FUND TRANSFER BY THE CLERK-TREASURER IN ORDER TO MAKE PAYMENTS, AND DECLARING AN EMERGENCY. Betsy explained this transfer covers the bond retirement and to pay bills for the cemetery. Motion to suspend the rules made by J. Rogers with a second from M. Hura. All ayes on vote. Motion to pass on 3rd and final made by L. Schilling with a second from M. Hura. All ayes on vote.

Motion to accept all committee reports on file by L. Schilling with a second from B. Prescott. All ayes on vote.

Giles brought up discussion on Eaton Corporation and said that everyone will need to work very hard to try to fill that building as soon as possible. Claude said he does have a contact.

Public: Ralph Gregory asked when his project would be completed; it has been a year and a half. Giles and Wes have been down to look at it but he has not been able to reach Claude. Ed said he was aware of the two trees but other than that, he knew of no other issues. Ralph claimed the Village was supposed to mitigate water, rebuild the curb and put in a driveway apron. Ed responded by saying the curb cut was put in, the size was objected to and discussion followed. Ralph said the apron is in violation of the Village’s zoning. It is only 8 ˝ feet wide. Ralph felt the Service Department did a lousy job on the yard and drain. He wanted to know when it would be completed. He asked everyone to be honest about it. Linda spoke up to say that, she is honest. Linda remembered a pole that needed to be removed by the driveway and Ralph was to contact someone to do that first. Ralph said no, that pole does not need to be moved a bit, there is plenty of room. Ben had to agree with Ralph, this work had not been done as it should have been and not as the easement states. Linda asked what the Village needs to do now, two trees, an apron and widen the drive. Ed believes we need to pause and re-visit the project. Council decided to form a subcommittee with Jim, Wes and Linda to take a closer look at the situation. Ralph would also like someone from C.T. Consultants involved. Either Ed Trego or Jim Rogers will set up a meeting. The subcommittee set a meeting for 8:00 a.m. on Thursday to meet at the Village Hall. Ed would like the subcommittee to meet first, go over the paperwork and information and then go to the site.

Motion to go into executive session at 7:45 p.m. to discuss legal proceedings made by W. Hawkins with a second from B. Prescott. All ayes on vote.

Motion to reconvene at 8:10 p.m. made by L. Schilling with a second from M. Hura. All ayes on vote.

Marty Hura commented the Mantua Matters articles are due into Diane.

Jim Rogers announced there will be a planning meeting tomorrow, Wednesday, August 22nd.

Mayor Hopkins announced the safety meeting set for Thursday morning, August 23rd.

Linda Schilling announced the Potato Festival is in two weeks.

Giles Seith announced the next finance meeting is set for Monday, August 27th.

Motion to adjourn the meeting at 8:12 p.m. made by L. Schilling with a second by W. Hawkins. All ayes on vote.

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Mayor Claude E. Hopkins

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Clerk-Treasurer Betsy M. Woolf