Village of Mantua
Regular Council Meeting
June 19, 2007

Mayor Hopkins called the meeting to order at 7:00 p.m. and led the pledge of Allegiance.

Roll Call: Claude Hopkins, Jim Rogers, Marty Hura, Wesley Hawkins, Ben Prescott, Linda Schilling, Giles Seith.

Others Present: Clerk-Treasurer Betsy Woolf, Asst. Clerk Susan Skrovan, Police Chief Harry Buchert, Village Administrator Ed Trego, Village Solicitor Tom Reitz, Rich Iafelice & Brian Rogers with C.T. Consultants, BZA board members Roger and Donna Hawkins.

Public: Cindy Toth, Tom Aldrich, Steve Heintzelman, Dean & Victoria Pennington, several others.

Minutes: Motion by L. Schilling to bring the Council meeting minutes of May 15, 2007 to the floor with a second from W. Hawkins. All ayes on vote. Motion to approve as submitted made by L. Schilling with a second from W. Hawkins. All ayes on vote.

Mayors Report: Claude attended a recent bicentennial meeting; the bicentennial is coming up in 2008. The bicentennial committee has asked each community to submit a 2’ x 3’ poster for their road show float. Claude asked for design ideas. The deadline to submit a poster is December 30, 2006. Bill Westover from Deerfield is the contact person.

Harry and Claude attended the Hiram Village finance meeting to present a proposal for dispatch service. He has also been meeting with Ed, Rich and Brian quarterly to come up with ideas for improvements to the Village. Claude presented pictures of the history of the new Village Hall building framed by C.T. to hang in the hallway.

This weekend is the International Mantua Soap Box Derby. Mantua has an exchange student from Taiwan who will be competing in the race.

With the enactment of Ohio HB9, patrolman Rodney Terry will be sent for training classes on public records. Claude requested the finance committee review the current fees for public records. Harry said he does have sample legislation.

The Village received one bid for the old village hall, $28,500. Motion made by B. Prescott to reject the bid with a second from J. Rogers. All ayes on vote.

Claude mentioned a letter he sent to the Crestwood School Board of which council has received a copy.

Finance Report: Clerk-Treasurer, Betsy Woolf gave the financial report as of May 31st. Betsy informed Council with regard to the ½% income tax credit; should the Village remove the credit, the income generated would be approximately $47,000. Motion to approve the May 31st financial report by L. Schilling with a second from B. Prescott. All ayes on vote.

Bills of Resolution: Motion to bring the bills of resolution with addendum to the floor made by W. Hawkins with a second from L. Schilling. All ayes on vote. Harry informed Betsy item 17 on the bills list is actually $40.00, not .40 cents. Motion to approve as amended made by B. Prescott with a second from L. Schilling. All ayes on vote. Harry asked to get with Betsy before her office pays that $40.00 bill.

Claude introduced Dean & Vicki Pennington; they are opening a bed & breakfast in their home on the corner of First & E. High Streets. Their concern was the “no parking” along First Street between 3-6 a.m. They do not have parking on their lot and would ask the Village to consider allowing for some parking along the road longer than two hours. The safety concern is snow plowing. The ability of the service trucks to get down the street and remove snow without obstructions. The safety committee can review their recommendation at the next safety meeting scheduled for June 28th at 6:00 a.m. The Pennington’s are planning a July 21st open house.

Legislation: ORDINANCE 2007-16. AN ORDINANCE APPROVING AND ADOPTING A PERMANENT BUDGET FOR 2008 FOR THE VILLAGE OF MANTUA, AND DECLARING AN EMERGENCY. 2ND READING. Motion to suspend the rules made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to pass on 3rd and final made by L. Schilling with a second from B. Prescott. All ayes on vote.

ORDINANCE 2007-19. AN ORDINANCE RATIFYING FUND TRANSFERS MADE BY THE VILLAGE CLERK-TREASURER ON OR ABOUT THE CLOSE OF MAY 2007 AND DECLARING AN EMERGENCY. 1ST READING. Motion to suspend the rules made by W. Hawkins with a second from M. Hura. All ayes on vote. Tom Reitz requested Council add a section 3 to the ordinance stating all formal actions of this Council were deliberated and adopted in an open meeting to the public in compliance with ORC. Motion to pass on 3rd and final with amendments made by W. Hawkins with a second from M. Hura. All ayes on vote. Marty asked whether this clause should be on all of Council’s ordinances. Tom said yes.

RESOLUTION 2007-20. A RESOLUTION AUTHORIZING THE VILLAGE OF MANTUA TO FILE AN APPLICATION WITH THE STATE OF OHIO DEPARTMENT OF DEVELOPMENT FOR TIER ONE DOWNTOWN REVITALIZATION PLANNING FUNDS UNDER THE OHIO SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT COMPREHENSIVE DOWNTOWN REVITALIZATION PROGRAM AND DECLARING AN EMERGENCY. Jim stated this authorizes the Mayor to submit an application requesting $15,000 in tier one planning funds from the community block grant. This is matching grant money; it goes in with the application. The revitalization committee has been soliciting other funds, which will supplement these monies. Motion to adopt made by B. Prescott with a second from J. Rogers. All ayes on vote.

ORDINANCE 2007-21. AN ORDINANCE MAKING CERTAIN FUND TRANSFERS BY THE CLERK-TREASURER IN ORDER TO MAKE PAYMENTS, AND DECLARING AN EMERGENCY. 1ST READING. Betsy explained this was for the debt payments. Motion to suspend the rules made by B. Prescott with a second from M. Hura. All ayes on vote. Motion to pass on 3rd and final made by M. Hura with a second from B. Prescott. All ayes on vote.

ORDINANCE 2007-22. AN ORDINANCE REVISING THE ZONING CODE OF THE VILLAGE OF MANTUA TO ALLOW LIVING QUARTERS IN ACCESSORY BUILDINGS UNDER CERTAIN SPECIFIED CONDITIONS. 1ST READING. Jim stated the current code is silent as to what is allowed; this is to clarify the code. Wes spoke up to say it clearly states in our code, no living quarters in accessory buildings. Jim said most of the accessory buildings now in the Village have some type of living quarters anyway, what is wrong with having it. Wes said those are grandfathered. Claude stated Council has to set a public hearing to revise the zoning code. Tom said Council needs 40-day’s notification for the hearing, which would put it into August. Wes moved that Council tables this ordinance until August and they go through all three readings to allow constituents time to review it and petition if so desired. The public hearing is set for August 21, 2007 @ 6:00 p.m. in lieu of the service meeting.

ORDINANCE 2007-23. AN ORDINANCE AMENDING THE ZONING MAP OF THE VILLAGE OF MANTUA BY CHANGING AREAS OF PROPERTY FROM THE R-R ZONING CLASSIFICATION TO THE COMMERCIAL CLASSIFICATION. 1ST READING. Claude asked for discussion but said this must also be a public hearing and will be scheduled for the August 21st hearing. Ben said he believes the Village needs to notify the Ohio Department of Transportation on this.

Motion to accept all committee reports on file by B. Prescott with a second from M. Hura. All ayes on vote.

Executive Session: Motion to go into executive session at 7:27 p.m. for personnel contracts by W. Hawkins with a second from L. Schilling. All ayes on vote. Motion to reconvene into regular session at 7:55 p.m. by W. Hawkins with a second from B. Prescott. All ayes on vote.

ORDINANCE 2007-05 AS AMENDED. AN ORDINANCE AMENDING, ADDING TO, DELETING FROM, AND OTHERWISE MODIFYING, SECTION 135.01 OF MANTUA’S CODE OF ORDINANCES CONCERNING THE POSITION OF VILLAGE CLERK-TREASURER, AND DECLARING AN EMERGENCY. TABLED AT 1ST READING. Motion by W. Hawkins to take Ordinance 2007-05 off the table with a second from J. Rogers. All ayes on vote. Motion to pass on 3rd and final made by W. Hawkins with a second from L. Schilling. All ayes on vote.

Public: Steve Heintzelman who has lived at 10702 First Street for about a year has an issue with noise and work done in the street with welding equipment. He asked if there are any laws in place that address these issues. He understands that he is in a commercial area and is trying to be a good neighbor but has considered moving because of this. He does not object to work Monday thru Friday, it is when work is being done all day Saturday and on Sundays in the street. Jim said there is a nuisance ordinance; he should be able to call the police department for them to take action. Harry stated the noise has to be unreasonable, if it is at 8:30 in the morning, it is not unreasonable even on a Sunday. Wes voiced his concerns with plans to extend the Village Center even further to allow this to happen to more residents. He thinks Council should keep this in mind later on when the issue is addressed. Bill Zoller has been notified of the situation and has spoken to the party involved but received no response. The police department will address the issue of work being done on a public street.

Cindy Toth raised concerns about the Franklin Street water runoff problems on her property. She spoke with the Mayor and Ed recently and has a letter and pictures to present. She feels the Village should replace their sidewalk and driveway due to damage sustained since before 1999 when she first contacted Mr. Trego. The Mayor did inform her that the Franklin Street grant money was approved and should be available to begin the project by the end of summer. Wes asked Ed when he felt the work on Franklin Street by Mrs. Toth’s would begin. Ed said if they have everything in place to proceed, they could get to it by summer’s end. It depends on many issues; the work is being done in house. Council reviewed the estimates on Mrs. Toth’s driveway and sidewalk. Mrs. Toth would like a response from the Village in writing as to what they would be willing to do on her property.

Rich Iafelice wanted to say over the next month, Brian would be focused on the Franklin project and he will be reinforcing Ed’s discussion on rates relative to the county.

Police Chief Harry Buchert reminded everyone of the Soap Box Derby this Saturday. East High Street will be closed from 7:00 a.m. to 6:00 p.m. Alternate routes will be posted. With regard to the special Council meeting held on the employee for cleaning, Harry would like to address that issue. A motion to Authorize Harry Buchert to hire Lisa Takacs to do the cleaning in the police department by W. Hawkins with a second from B. Prescott. L. Schilling abstained, all other ayes on vote.

Jim Rogers reported the next Planning and zoning meeting is tomorrow night at 7:00 p.m.

Ed Trego, Village Administrator, asked if the Village has any regulations on noise that are governed by decibel ratings. No, but we should. Ed asked to meet with the Mayor, Solicitor and President of Council following this meeting to discuss the issues surrounding Buckeye.

Ed asked to be kept informed of the public records updates with HB9 and whether Council needs to do anything tonight regarding the Local Government funds. Betsy responded. Ed asked to meet with Mr. & Mrs. Toth on their property.

Motion to adjourn the meeting at 8:15 p.m. made by L. Schilling with a second by W. Hawkins. All ayes on vote.

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Mayor Claude E. Hopkins

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Clerk-Treasurer Betsy M. Woolf