Regular Meeting of the Mantua Village Council,
May 18, 2004

Mayor Hopkins opened the meeting at 7:00 p.m., at Village Hall, and led the Pledge of Allegiance. A moment of silence was observed for resident Kenneth Fenrich who passed away last week.

ROLL CALL: M. Hura, C. Hummel, J. Rogers, L. Schilling, W. Hawkins, Pearl Campbell

OTHERS PRESENT: Clerk-Treasurer Betsy Woolf, Ass’t.Clerk Diane Hura , Chief Buchert, Village Administrator, Ed Trego, Village Engineer Rich Iafelice, Solicitor David Benjamin, District Superintendent Joseph Iacona, Project Manager Tom Dean, Attorney, David Riley, and approximately 20 residents.

APPROVAL OF MINUTES OF April 20, 2004. C. Hummel moved to bring to the floor. J. Rogers second. All ayes on roll call. J. Rogers motioned to approve as submitted. C. Hummel second. All ayes on roll call.

At this time, Mayor Hopkins introduced Superintendent Iacona, speaking for the Crestwood School District. Mr. Iacona feels that there have been a number of misunderstandings regarding tap-in fees, and other charges associated with the water/sewer service at the new school buildings. He feels that they were caught off-guard and need time to find funds to pay these charges. He also feels that the estimations from the EPA for usage per student is too high and that the actual number of students is lower than originally specified.

Project Manager, Tom Dean spoke of various projects done by the school that will benefit the Village. His position is that they were not aware of the amount of the tap-in fee or the additional charge for the pump station. They feel that what is needed is a clear outline of who is responsible for what and have drawn a Memorandum of Understanding to Council. They are very concerned about the schools opening on time in the fall.

The Mayor recognized Norm Erickson from the floor. In response to Mr. Dean’s statements, Mr. Erickson advised that he has documentation to prove that the school was aware of the changes in question.

MAYOR’S REPORT: Good job done by J & J Refuse on Spring Cleanup. Also compliments to Greg Benner on the sign erected at the south entrance to the Village. Had conversation with Mr. Richey from Robinson Memorial Hospital regarding doctors in the Village.

The Mayor presented a proclamation to Mr. John Harper, for his years of service to the community in portraying Santa Claus each year for the kids at the Mini-park.

CLERK’S REPORT: Reported on income, expense and balances for April.

BILLS OF RESOLUTION WITH ADDENDUM: C. Hummel moved to bring to the floor. M. Hura second. All ayes on roll call. C. Hummel questioned regarding bridge which was to be built by Stamm. M. Hura quested payment to Stamm for ‘dirt relocation’. This charge had been approved previously and this was the final payment. C. Hummel moved to approve as submitted. L. Schilling second. All ayes on roll call.

ORD 2004-09 AN ORDINANCE APPROVING CHANGE ORDER NO 1 IN THE WATER DISTRIBUTION SYSTEM IMPROVEMENTS PROJECT, INVOLVING VARIOUS WORK IN THE AMOUNT OF ELEVEN THOUSAND EIGHT HUNDRED SIX DOLLARS AND SIX CENTS ($11,806.06), AUTHORIZING THE MAYOR, VILLAGE COUNCIL, VILLAGE CLERK-TREASURER AND/OR VILLAGE ADMINISTRATOR TO EXECUTE ON THIS CHANGE ORDER AND ISSUE PAYMENT, AND DECLARING AN EMERGENCY. 3rd reading. L. Schilling moved to bring to the floor. M. Hura second. All ayes on roll call. L. Shilling moved to pass on 3rd and final reading. C. Hummel second. All ayes on roll call.

ORD 2004-11 AN ORDINANCE ADOPTING CHAPTER 480 OF MANTUA’S ZONING CODE ENACTING AN EXTERIOR MAINTENANCE CODE FOR THE VILLAGE OF MANTUA, AND DECLARING AN EMERGENCY. 1st reading. C. Hummel moved to bring to the floor. J. Rogers second. All ayes on roll call. Public hearing for this Ordinance will be held in July. J. Rogers moved to pass on 1st reading. C. Hummel second. All ayes on roll call.

ORD 2004-12 AN ORDINANCE AUTHORIZING THE CLERK-TREASURER TO TRANSFER FUNDS AND DECLARING AN EMERGENCY. 1st reading. C. Hummel moved to bring to the floor. J. Rogers second. All ayes on roll call. C. Hummel moved to pass on 1st reading. J. Rogers second. All ayes on roll call. J. Rogers moved to suspend the rules. M. Hura second. All ayes on roll call. M. Hura moved to pass on 3rd and final reading. J. Rogers second. All ayes on roll call.

ORD 2004-13 AN ORDINANCE APPROVING THE REQUIREMENT THAT MR. ED TREGO, AS VILLAGE ADMINISTRATOR BE REQUIRED TO MAINTAIN, AT HIS OWN EXPENSE CERTAIN EQUIPMENT, TO WIT: A CELLULAR TELEPHONE AT ALL TIMES AS PART OF HIS EMPLOYMENT AGREEMENT WITH THE VILLAGE OF MANTUA, ESTABLISHING AN AMOUNT OF EQUIPMENT ALLOWANCE COMPENSATION TO BE PAID TO HIM FOR THIS REQUIREMENT, AND DECLARING AN EMERGENCY. 1st reading. M. Hura moved to bring to the floor. J. Rogers second. All ayes on roll call. M. Hura moved to pass on 1st reading. J. Rogers second. All ayes on roll call. C. Hummel moved to suspend the rules. M. Hura second. All ayes on roll call. C. Hummel moved to pass on 3rd and final reading. M. Hura second. All ayes on roll call.

J. Rogers moved to accept all committee reports. P. Campbell second. All Committee and Financial reports are on file in the Clerk’s Office.

E. Trego – Trees are to be trimmed or removed in front of old Fire Station by Ohio Edison. Rotary Grove dedication will be on May 29th.

H. Buchert – Safety meeting for Sunday, May 23rd . Memorial Day Parade will be on Monday, May 31st.

D. Hura – Deadline for June Mantua Matters is June 10th. Reminder of Neighborhood Watch Flea Market and Yard Sale, Saturday May 22nd – 9 am to 4 pm.

C. Hummel – Time to start planting in the Cemetery and need volunteers for Adopt-A-Grave. Cookie Vanek and Marty Hura will take the same graves as last year. Rules and Regulations for the Cemetery have been compiled.

D. Benjamin – Scheduled for court on June 28th on Shultz matter, hopes to resolve by mediation prior to that date.

M. Hura – Finance Committee discussed the Village Administrators use of Village vehicle, asked for documentation on number of times he was called in for emergencies. Betsy advised that the IRS rules require that a fee of $1.50 each way per day needs to be will be included on W-2’s for any employee that takes home a Village vehicle other than emergency vehicles or not take any vehicles home. Ed stated that he doesn’t have a problem with either, but if the vehicle is taken home it is on a W-2 and not a 1099 as previously stated.

B. Woolf – Suggested emailing Council items to members as they come into the Clerk’s office. Paper copies will be sent to 2 Council members without computer access. All were in favor. Betsy will try it with next Council meeting.

C. Hummel – Feels that the Service Department has too many vehicles. VA explained that each vehicle has a specific use and are necessary for upkeep in the Village.

J. Rogers – Will represent Council at the Rotary Grove dedication.

N. Erickson – Felt that the Village has gone out of their way to accommodate the school, and felt that the threatening letter sent by Attorney Riley was inexcusable.

M. Hura moved for Executive Session for imminent threat of litigation. J. Rogers second. All ayes on roll call.

Executive Session at 8:15 pm

M. Hura moved to reconvene at 8:35 pm. C. Hummel second. All ayes on roll call.

J. Rogers moved to adjourn. L. Schilling second. All ayes on roll call.

Adjournment at 8:36 pm.

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Mayor Claude E. Hopkins

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Clerk-Treasurer Betsy M. Woolf