Village of Mantua
Regular Council Meeting
March 20, 2007
Mayor Hopkins called the regular council meeting to order at 7:03 p.m. and asked Police Chief Harry Buchert to lead the pledge of Allegiance.
Roll Call: Claude Hopkins, Marty Hura, Wesley Hawkins, Ben Prescott, Jim Rogers, Linda Schilling, Giles Seith.
Others Present: Clerk-Treasurer Betsy Woolf, Asst. Clerk Susan Skrovan, Police Chief Harry Buchert, Village Administrator Ed Trego, Village Solicitor David Benjamin, Rich Iafelice & Brian Rogers with C.T. Consultants, Tom Prusha with Record Courier, Dawn Pechman, Tom Aldrich.
Minutes: Motion by L. Schilling to bring the minutes from the Council meeting of February 20th, 2007 to the floor with a second from J. Rogers. All ayes on vote. Claude asked Jim a question on Resolution 2007-08. It states 2/3rds of the money would be raised by property owners. That could be misconstrued to mean ďallĒ property owners. Jim clarified the 2/3rds would be coming only from property owners who form the 501-C-3 non-profit organization. The minutes will be amended. Motion to approve as amended made by L. Schilling with a second from B. Prescott. All ayes on vote.
Mayors Report: Claude commented he has attended a few meetings.
Finance Report: Betsy reviewed the fund status and appropriations for February.
Bills of Resolution: Motion to bring the bills of resolution with addendum to the floor made by L. Schilling with a second from B. Prescott. All ayes on vote. There was no discussion. Motion to approve as submitted made by L. Schilling and seconded by B. Prescott. All ayes on vote. Betsy asked whether all of Council would need to sign the bills list now that finance will be a meeting of the whole or only by three as in the past. David Benjamin said Council approves the bills list and addendum in a regular meeting, technically, the clerk can go ahead and pay them.
ORDINANCE 2007-12. AN ORDINANCE MAKING A FUND TRANSFER BY THE CLERK-TREASURER IN ORDER TO MAKE PAYMENTS, AND DECLARING AN EMERGENCY. 1ST READING. Motion to bring to the floor made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to pass on 1st reading made by L. Schilling with a second from M. Hura. All ayes on vote. Motion to suspend the rules made by L. Schilling with a second from M. Hura. All ayes on vote. Motion to pass on 3rd and final made by L. Schilling with a second from B. Prescott. All ayes on vote.
ORDINANCE 2007-13. AN ORDINANCE APPROVING AND ADOPTING THE PERMANENT APPROPRIATIONS FOR 2007 FOR THE VILLAGE OF MANTUA, CALLED FOR IN THAT BUDGET, AND DECLARING AN EMERGENCY. 1ST READING. Motion to bring to the floor made by L. Schilling with a second from J. Rogers. All ayes on vote. Motion to pass on 1st reading made by M. Hura with a second from L. Schilling. All ayes on vote. Motion to suspend the rules made by M. Hura with a second from L. Schilling. All ayes on vote. Motion to pass on 3rd and final made by M. Hura with a second from L. Schilling. All ayes on vote.
Motion to accept all committee reports on file by L. Schilling with a second from W. Hawkins. All ayes on vote.
Mayor Hopkins congratulated Record Courier reporter Tom Prusha on his retirement at the end of this month.
Wes Hawkins stated there was more legislation to discuss. He called everyone for their opinion on the starting salary for the clerk-treasurer position. The average came in at $40,000. Wes did not see the need to tier the salary unless someone else does. Jim asked if this legislation had been tabled. Yes. Then it will need to be taken off the table. A motion was made by Wes Hawkins to bring the tabled legislation off the table with a second from M. Hura. All ayes on vote. Wes explained Ordinance 2007-05 would bring the starting pay up to a livable salary. Currently the clerk-treasurer makes $42,500. Ben asked if this legislation was only to amend the salary. Yes, that is correct. David asked if there was a rush; he has not looked at it in two months and would like to review it first. He would recommend making sure everything that needs to be amended is in order before going forward. A motion to pass on 2nd reading with amendment made by M. Hura with a second from J. Rogers. All ayes vote.
Chief Harry Buchert said there would be no safety meeting on Thursday morning.
Ed Trego, Village Administrator, had nothing other than spring is here.
Rich Iafelice with C.T. Consultants asked which meetings would be of the whole. Service and Finance would be the full board, besides the regular council meeting. Rich asked if he should report at each meeting. No, the public is welcome at service and finance.
While on that subject, Jim Rogers wanted to discuss scheduling for the finance and service. Finance should be scheduled days before the regular council meeting. Service can be right before their regular meeting. Ed asked if the appropriations set forth earlier tonight would cover the council pay for the second meeting. No. Council can vote to waive their pay for the additional meetings. Ben asked why all of council need to meet for service and finance. Jim said so there are no surprises in December. Betsy said council members can attend the other meetings on their own and sit in the audience. Wes and Ben commented Finance meetings are rather boring and Giles felt the more people, the longer they become. Ben felt the board should step back and think about it. Wes said they may instead want to think about a quarterly workshop of the whole. Committee chairs should report at council what was discussed at these meetings and field calls. The consensus was Jim and Marty would like the entire board to be at all three meetings; Wes, Ben, Giles and Linda would rather meet quarterly. Jim would like to see charts and graphs made for viewing. Ed commented that Wes, having the computer knowledge he has, would do an excellent job with graphs. Jim will let everyone know on the next Finance meeting. Jim reported the planning meeting is scheduled for tomorrow at 7:00 p.m. Betsy reminded everyone that the Chamber of Commerce meeting is set for 6:30 p.m. here at the Village Hall. Jim decided to move up the planning meeting to 6:00 p.m.
Linda reported Bill Zollerís phone needs to be fixed in his office. He uses his cell phone right now to make calls. She let everyone know she had four community service people at the old village hall to work on organizing the items for sale. It took three hours for them to move everything upstairs. She plans to run an ad for the sale slated for Saturday, April 7, 2007 from 9-4. Prices on the items have been assigned.
Public: There were no comments.
Claude noted he sent out letters for the Four Corners meeting set for April 12th at 7:00 p.m. at the fire station. He has several speakers set to give presentations.
Motion to adjourn the meeting at 7:35 p.m. made by B. Prescott with a second by W. Hawkins. All ayes on vote.
Mayor Claude E. Hopkins
Clerk-Treasurer Betsy M. Woolf