Village of Mantua
Regular Council Meeting
February 19, 2008

Mayor Hawkins called the meeting to order at 7:03 p.m. and asked Chief Harry Buchert to lead the pledge of Allegiance. The Mayor asked for a moment of silence for the passing of Village resident Leona Redhead.

Roll Call: Donna Hawkins, Jim Rogers, Roger Hawkins, Marty Hura, Ben Prescott, Linda Schilling, Giles Seith.

Others Present: Clerk-Treasurer Betsy Woolf, Asst. Clerk Susan Skrovan, Police Chief Harry Buchert, Village Administrator Ed Trego, Village Solicitor Tom Reitz, Rich Iafelice with C.T. Consultants.

Public: Clerk-Treasurer-elect Jenny August, Pearl Campbell, Cookie Vanek, and others.

Minutes: Motion to bring the meeting minutes of Jan. 15, 2008 to the floor made by J. Rogers with a second from L. Schilling. All ayes on vote. Motion to approve the minutes as submitted made by L. Schilling with a second from J. Rogers. All ayes on vote.

Mayors Report: Mayor Hawkins spoke regarding the recent flooding in the Village. An emergency resolution was passed by both the County Commissioners and our Village Council for financial assistance from the State. Donna thanked all those who helped fill sand bags. She also thanked all the volunteers in the Village including both restaurant, Comfort Café and Extreme Pizzeria for helping to keep the volunteers refreshed and fed. She recently met with the State Auditor regarding the audit review and to discuss budget cuts. The Mayor attended a ceremony today along with County Commissioner Chuck Keiper at Lamplighters Landing. She spoke briefly with him regarding any help the County could offer our Village.

Finance Report: Clerk-Treasurer, Betsy Woolf gave the financial report as of 1/31/08. The only reports this month are the fund status and cash summary by fund. Betsy informed Council she received a check from OWDA today for $32,697.82 and the $15,000 grant check for the revitalization. Motion to approve fund status & cash summary by fund reports made by J. Rogers with a second from L. Schilling. All ayes on vote.

Bills of Resolution: Motion to approve the C.T. bills and dispatch payroll made by M. Hura with a second from J. Rogers. L. Schilling and B. Prescott abstained, all other ayes on vote. Motion to approve the remaining bills of resolution for February with addendum as submitted made by B. Prescott with a second from L. Schilling. All ayes on vote.

Legislation:
ORDINANCE 2007-27 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM DELORES J. AND BRIAN E. GREGOR AND DECLARING AN EMERGENCY. TABLED AT 3rd READING.

ORDINANCE 2007-28 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM SEAN OZIMEC AND KAREN OZIMEC AND DECLARING AN EMERGENCY. TABLED AT 3rd READING.

ORDINANCE 2007-30 AN ORDINANCE ENACTING RULES AND REGULATIONS FOR HILLSIDE CEMETERY. TABLED AT 3rd READING.

RESOLUTION 2007-40 A RESOLUTION MAKING A FUND TRANSFER BY THE CLERK-TREASURER IN ORDER TO MAKE PAYMENTS, AND DECLARING AN EMERGENCY. TABLED AT 3rd READING.

RESOLUTION 2007-45 A RESOLUTION APPROVING SETTLEMENT AND RELEASE OF A LAWSUIT BETWEEN THE VILLAGE OF MANTUA AND ENERTECH ELECTRICAL, INC., PORTAGE COUNTY COMMON PLEAS COURT CASE NO. 2006 CV 682, DIRECTING AND AUTHORIZING THE MAYOR, VILLAGE ADMINISTRATOR AND VILLAGE CLERK-TREASURER TO TAKE ALL STEPS NECESSARY TO RESOLVE THIS MATTER, INCLUDING EXECUTING THE NECESSARY SETTLEMENT PAPERS. TABLED AT 3rd READING.

ORDINANCE 2007-50 A SPECIAL PURPOSE FLOOD DAMAGE REDUCTION ORDINANCE. TABLED AT 3rd READING.

RESOLUTION 2008-04 A RESOLUTION AUTHORIZING THE PAYMENT FOR AND ATTENDANCE BY JENNIFER AUGUST AT UAN TRAINING TO BE HELD ON MARCH 18TH AND 19TH, 2008, AND ATTENDANCE AT THE LOCAL GOVERNMENT CONFERENCE TO BE HELD ON MARCH 26TH THROUGH MARCH 28TH, 2008, AND DECLARING AN EMERGENCY. 1ST READING. Motion to suspend the rules made by L. Schilling with a second from J. Rogers. All ayes on vote. Motion to approve as an emergency made by M. Hura with a second from B. Prescott. All ayes on vote.

RESOLUTION 2008-05 A RESOLUTION AUTHORIZING THE SOLICITOR OF THE VILLAGE OF MANTUA TO REQUEST APPROVAL OF THE PORTAGE COUNTY COMMON PLEAS COURT AUTHORIZING A TRANSFER OF FUNDS FROM THE STREET CAPITAL IMPROVEMENT FUND TO THE GENERAL FUND OF THE VILLAGE, REPEALING RESOLUTION 2007-44, AND DECLARING AN EMERGENCY. Motion to suspend the rules made by M. Hura with a second from R. Hawkins. All ayes on vote. Motion to approve as an emergency made by M. Hura with a second from L. Schilling. All ayes on vote.

ORDINANCE 2008-06 AN ORDINANCE AMENDING THE INCOME TAX REGULATIONS OF THE VILLAGE OF MANTUA, OHIO. 1ST READING. Roger Hawkins asked if this passes, when would this ordinance become effective. Tom responded it becomes effective January 1, 2008 however, the Village would not see the benefit from it until 2009. He then explained the process in further detail.

ORDINANCE 2008-07 AN ORDINANCE ESTABLISHING THE AMOUNT OF CONTRIBUTION TO BE PAID BY VILLAGE OF MANTUA EMPLOYEES TOWARDS THE COST OF THE PREMIUMS FOR MEDICAL INSURANCE FOR THE EMPLOYEE AND THEIR DEPENDENTS. 1ST READING. Tom responded that a similar ordinance was brought before council a month or two ago, however, it needed to be modified. It is back before you for your consideration. Jim asked, since the first ordinance passed 2007-43 and is in effect, should Council not pass this on emergency. Tom stated that would be up to Council, however, he did not see the need to pass this as an emergency. It would become effective in 30 days. Motion to suspend the rules made by J. Rogers with a second from L. Schilling. All ayes on vote. Motion to approve made by L. Schilling with a second from M. Hura. All ayes on vote.

Motion to accept a donation of $200.00 by Dr. Roy Heaton to be used for new locks in the administrative office made by B. Prescott with a second from M. Hura. All ayes on vote.

Planning: Jim Rogers reported there would be a planning meeting tomorrow at 7:00 p.m.

Parks: Marty Hura met with Charlie English; they are ready to start on the trail additions as soon as the weather breaks. Marty is chairman of Parks for 2008.

Finance: Ben Prescott stated there was no finance committee meeting due to illness.

Safety: Police Chief Harry Buchert reported they met last month and discussed cost saving measures and potential lay-offs. February 28th at 6:30 a.m. is their next meeting, a copy of the last meeting minutes are on file.

Public: Pearl Campbell commented on legislation for dogs running loose but what about cats? She feeds the birds and has neighborhood cats hanging around waiting for the birds. Harry stated the APL might be able to provide live traps.

Village Administrator Ed Trego commented on the delinquencies discussed during the service committee meeting. Regarding the flooding, he would like to know what he needs to do to submit the proper paperwork. Mayor Hawkins informed Ed about an emergency resolution passed by the County Commissioners. Ed commented on several waterline situations in the village including Bent Tree Condos, which is a private issue because it is off the public right-of-way. He also received a letter, which he has circulated from a Mr. Gall on Fernway Drive regarding water pressure problems. Mr. Gall lives right at the dead end line. The Village must maintain 20 psi at all times. The service department is in the process of graphing out the pressure, 24 to 48 hours should show any fluctuations. Regarding recent snow and ice, service has had a lot of compliments and some criticisms. Ed Trego stated he would be on vacation from March 14 thru 31st.

Rich Iafelice with C.T. Consultants expressed the need for volunteers (kids) and leaders (dads) as soon as the weather breaks and it dries out. He commented on the Village’s current waterline situation. They are working in phases to update lines, many of which are undersized or need replaced. As sediment builds up, pressure will continue to drop. Rich also discussed the FEMA meeting and the ordinance presented last year. There is no emergency for the Village to pass it; C.T. is working on an analysis, it may take a year.

Marty Hura commented the Hillside Cemetery rules would hopefully be ready by the next meeting. In addition, Mantua Matters must be in Diane’s hands by Friday.

Betsy reported the Chamber of Commerce meeting is tomorrow at 7:30 a.m. The Portage County Regional Planning Commission has sent out a letter increasing their rates for this year. This will need to be brought up and discussed at the next finance meeting.

Motion to go into executive session to discuss pending litigation at 7:55 p.m. made by L. Schilling with a second from J. Rogers. All ayes on vote.

Motion to reconvene into regular session at 8:10 p.m. made by L. Schilling with a second from R. Hawkins. All ayes on vote.

Motion to go into executive session at 8:12 p.m. to discuss personnel levels and potential real estate decisions made by M. Hura with a second from G. Seith. All ayes on vote.

Motion to reconvene into regular session at 8:43 p.m. made by J. Rogers with a second from L. Schilling. All ayes on vote.

Motion to select one of the realtors, Kathy Jaczo with Caldwell Banker made by J. Rogers with a second from B. Prescott. All ayes on vote.

Motion to have Jim Rogers meet with Kathy Jaczo; have the paperwork signed and have her place it in all four categories with a listing price starting at $75,000 as is, made by M. Hura with a second from B. Prescott. All ayes on vote.

Motion to adjourn the meeting at 8:53 p.m. made by R. Hawkins with a second by B. Prescott. All ayes on vote.

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Mayor Donna Hawkins

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Clerk-Treasurer Betsy M. Woolf