Village of Mantua
Regular Council Meeting
January 15, 2008

Swearing in Ceremony performed by Judge Barbara Oswick for Mayor Donna Hawkins, Councilpersons Linda Schilling and Roger Hawkins.

Mayor Hawkins called the meeting to order at 7:13 p.m. and asked Ed Trego to lead the pledge of Allegiance.

Roll Call: Donna Hawkins, Jim Rogers, Roger Hawkins, Marty Hura, Ben Prescott, Linda Schilling, Giles Seith.

Others Present: Clerk-Treasurer Betsy Woolf, Asst. Clerk Susan Skrovan, Police Chief Harry Buchert, Village Administrator Ed Trego, Village Solicitor Tom Reitz, Rich Iafelice with C.T. Consultants.

Public: Wes Hawkins, Clerk-Treasurer-elect Jenny August, Pearl Campbell, Cindy Toth, Tom Aldrich, Don Jovich, reporter with Record Courier, several others.

Minutes: Motion to approve the Council meeting minutes of Dec. 18, 2007 as submitted made by B. Prescott with a second from L. Schilling. All ayes on vote.

Annual Mayors Report: Donna Hawkins read a report she had prepared.

Mayors Report: Donna reviewed her first few weeks as Mayor first touring the Police Department and then meeting with Ed and touring the Service Department. Donna also met with the County Commissioners, Congressman LaTourette and president of the Mantua-Shalersville Chamber of Commerce. She has also met with last years and current Council President, Jim Rogers to bring her up to speed.

Sale of Old Village Hall: Donna would like to recommend to Council for the workshop prior to the next Council meeting, that they set up a meeting with both real estate companies to discuss the property listing. Donna stated she would in no way be involved with the sale of this property as a real estate agent or even show it, as this would be a conflict. The Mayor would be happy to contact the managers of both companies to set this up. R. Hawkins made a motion to proceed with the sale of property and to set up a meeting with a second from B. Prescott. All ayes on vote.

Finance Report: Clerk-Treasurer, Betsy Woolf gave the financial report as of 12/31/07. Motion to approve the financial report, fund status, appropriation status, revenue status and cash summary by fund reports made by L. Schilling with a second from J. Rogers. All ayes on vote.

Bills of Resolution: Motion to bring the bills of resolution for January with addendum to the floor made by L. Schilling with a second from J. Rogers. B. Prescott and L. Schilling abstained, all other ayes on vote. Motion to approve as submitted made by M. Hura with a second from J. Rogers. B. Prescott and L. Schilling abstained, all other ayes on vote.

Legislation:
ORDINANCE 2007-27 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM DELORES J. AND BRIAN E. GREGOR AND DECLARING AN EMERGENCY. TABLED AT 3rd READING.

ORDINANCE 2007-28 AN ORDINANCE ACCEPTING AN EASEMENT FOR STORM SEWER PURPOSES FROM SEAN OZIMEC AND KAREN OZIMEC AND DECLARING AN EMERGENCY. TABLED AT 3rd READING.

ORDINANCE 2007-30 AN ORDINANCE ENACTING RULES AND REGULATIONS FOR HILLSIDE CEMETERY. TABLED AT 3rd READING.

RESOLUTION 2007-40 A RESOLUTION MAKING A FUND TRANSFER BY THE CLERK-TREASURER IN ORDER TO MAKE PAYMENTS, AND DECLARING AN EMERGENCY. 3rd READING. Motion to bring to the floor made by J. Rogers with a second from L. Schilling. All ayes on vote. Motion to table made by J. Rogers with a second from L. Schilling. All ayes on vote.

RESOLUTION 2007-41 A RESOLUTION THAT THE VILLAGE OF MANTUA WILL PICK UP THE STATUTORILY REQUIRED CONTRIBUTION TO THE OHIO PUBLIC EMPLOYEES RETIREMENT SYSTEM FOR THE EMPLOYEES OF THE VILLAGE OF MANTUA PURSUANT TO INTERNAL REVENUE CODE SECTION 414(h)(2). 3rd READING. Motion to bring to the floor made by J. Rogers with a second from M. Hura. All ayes on vote. Motion to approve made by M. Hura with a second from J. Rogers. All ayes on vote.

RESOLUTION 2007-45 A RESOLUTION APPROVING SETTLEMENT AND RELEASE OF A LAWSUIT BETWEEN THE VILLAGE OF MANTUA AND ENERTECH ELECTRICAL, INC., PORTAGE COUNTY COMMON PLEAS COURT CASE NO. 2006 CV 682, DIRECTING AND AUTHORIZING THE MAYOR, VILLAGE ADMINISTRATOR AND VILLAGE CLERK-TREASURER TO TAKE ALL STEPS NECESSARY TO RESOLVE THIS MATTER, INCLUDING EXECUTING THE NECESSARY SETTLEMENT PAPERS. 3rd READING. Motion to bring to the floor made by L. Schilling with a second from M. Hura. All ayes on vote. Motion to table made by J. Rogers with a second from B. Prescott. All ayes on vote.

ORDINANCE 2007-48 AN ORDINANCE ESTABLISHING AN OPEN RECORDS POLICY FOR THE VILLAGE OF MANTUA, OHIO AND DECLARING AN EMERGENCY. 3rd READING. Motion to bring to the floor made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to approve made by L. Schilling with a second from B. Prescott. All ayes on vote.

ORDINANCE 2007-50 A SPECIAL PURPOSE FLOOD DAMAGE REDUCTION ORDINANCE. 3rd READING. Motion to bring to the floor made by L. Schilling with a second from J. Rogers. All ayes on vote. Motion to table made by J. Rogers with a second from L. Schilling. All ayes on vote.

RESOLUTION 2008-01 THE MANTUA VILLAGE COUNCIL APPROVED THE ADOPTION OF THE FOLLOWING 2008 MEETING CALENDAR AND DECLARING AN EMERGENCY. Motion to bring to the floor made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to suspend the rules made by J. Rogers with a second from L. Schilling. All ayes on vote. Motion to approve made by L. Schilling with a second from B. Prescott. All ayes on vote.

Motion to accept a $10.00 donation for the Service Department made by B. Prescott with a second from L. Schilling. All ayes on vote.

Police Chief Harry Buchert reported their department has purchased the automatic defibrillators for the Administration Building and cruisers.

Village Administrator Ed Trego asked that Council again consider the purchase of a truck and he would like to request an executive session.

Rich Iafelice with C.T. Consultants said C.T. would be preparing their recommendations for updating the Village’s infrastructures.

Linda Schilling again asked that the corner house on Reservoir Drive be looked at regarding the occupants pulling over the curb and in the grass area coming onto High Street.

Marty Hura met with Norm Erickson and Charles English regarding the Buchert Park Trail. He also wanted to remind everyone of the upcoming Mantua Matters deadline.

Roger Hawkins stated he is looking forward to working with Council.

Giles Seith asked Police Chief Harry Buchert to notify Council when training is scheduled on the AED’s (Automatic External Defibrillators) so those who wish to can attend.

Public: Bob Ress from Franklin Street asked Council regarding the Village’s financial difficulties, to consider selling the water and sewer plant & department to the County.

Nancy Van Ginkel, the Vice President of Mantaline, voiced concerns about Eaton Corporation moving out of Mantua. She wondered whether the rates for services provided by the Village would be changing because of this move.

Motion to go into executive session for the purpose of personnel and pending litigation at 7:43 p.m. made by M. Hura with a second from L. Schilling. All ayes on vote.

Motion to reconvene into regular session at 8:30 p.m. made by B. Prescott with a second from M. Hura. All ayes on vote. Marty Hura asked Council for clarification regarding the Mantua-Shalersville Fire Departments’ board representative. Jim Rogers said Marty remains the representative.

Ed Trego asked whether the purchase of a truck was a dead issue. Most of the funds would be coming out of Streets. Betsy will do some research on the funding, Ed will see about holding the quote for 30 days. The Mayor asked whether we could forecast how we plan to pay for the truck. Ed has all the numbers and can work with the finance committee on a forecast.

Council discussed appointments to committees for 2008. The following appointments have been set for the coming year:

Service:Roger Hawkins, Linda Schilling, Giles Seith
Finance: Jim Rogers, Ben Prescott, Roger Hawkins
Safety: Marty Hura, Giles Seith
Parks: Linda Schilling, Marty Hura
Shade Tree: Giles Seith, Linda Schilling
Planning Commission: Jim Rogers, Ben Prescott (as a citizen member) plus two other citizens

Representative to the Portage County Regional Planning Commission is Ben Prescott.

Donna would like to see Roger Hawkins put on as the representative to Regional Planning. Ben Prescott requested he would like to stay on as representative.

Motion to adjourn the meeting at 8:47 p.m. made by L. Schilling with a second by B. Prescott. All ayes on vote.

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Mayor Donna Hawkins

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Clerk-Treasurer Betsy M. Woolf